Freelance Senior Production Coordinator

Sphere Entertainment Co.; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading entertainment company in New York is seeking a Freelance Senior Production Coordinator. The role involves coordinating travel for production teams, managing budgets, and supporting production logistics. Candidates should have experience in administrative roles within the entertainment industry, and strong organizational skills are necessary. This full-time position also requires flexibility to work evenings and weekends.

Qualifications

• Experience in a coordinating or administrative role, ideally within the live sports, media, or entertainment industry.
• Demonstrates strong attention to detail in managing bookings, processing billing, and maintaining accurate tracking records.
• Familiarity with working under CBA guidelines and union rules.

Responsibilities

• Coordinate air travel, hotel accommodations, and car services for the NY Islanders and NJ Devils Production Teams.
• Support travel for the NY Rangers and NY Knicks Production teams when required.
• Manage and track budgets and seasonal expenses for Production and Talent.
• Manage monthly billing processes for both internal departments and external vendors.
• Assist Production Managers with day-to-day coordination, logistics, and project support tasks.

Skills

Coordinating or administrative experience

Strong organizational skills

Attention to detail

Clear communication skills

Proficiency in Airtable

Proficiency in Microsoft Excel

Familiarity with production workflows

Job description

Overview

Sphere Entertainment Co. (NYSE: SPHR) is a premier live entertainment and media company. The Company includes Sphere, a next-generation entertainment medium powered by cutting-edge technologies to redefine the future of entertainment. The first Sphere venue in Las Vegas opened in September 2023. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at sphereentertainmentco.com.

Role

We are hiring a highly organized and proactive Freelance Senior Production Coordinator to support the logistics and operations of the Production Management team. This role is primarily responsible for managing all travel arrangements for the New York Islanders and New Jersey Devils Production Teams, while also providing backup support for the New York Rangers and New York Knicks Production Teams when needed. The ideal candidate will have experience coordinating travel, managing budgets and expenses, and supporting production with key documentation. This is a fast-paced, detail-driven role that plays a critical part in ensuring smooth execution across our production operations.

What will you do?

• Coordinate air travel, hotel accommodations, and car services for the NY Islanders and NJ Devils Production Teams
• Support travel for the NY Rangers and NY Knicks Production teams when required
• Manage and track budgets and seasonal expenses for Production and Talent
• Manage monthly billing processes for both internal departments and external vendors
• Track and organize director road reports, home technical surveys, and post-show reports
• Assist Production Managers with day-to-day coordination, logistics, and project support tasks

What do you need to succeed?

• Experience in a coordinating or administrative role, ideally within the live sports, media, or entertainment industry
• Strong organizational and time management skills, with the ability to handle multiple priorities
• Demonstrates strong attention to detail in managing bookings, processing billing, and maintaining accurate tracking records
• Clear communication and interpersonal skills, with a collaborative, team-first approach
• Proficient in Airtable and Microsoft Excel
• Familiarity with production workflows, live events, or studio operations
• Experience working with on-air talent, production teams, and travel agencies
• Familiarity with working under CBA guidelines and union rules

Special Requirements

• Flexibility to work occasional evenings, weekends, and holidays as required

Equal Opportunity

MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination and will consider requests for reasonable accommodations as required.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Marketing, Public Relations, and Writing/Editing
• Industries: Entertainment Providers