Freelance Experiential Production Lead

Game-Seven; New York (NY); On-site; USD 65,000 - 78,000; Full time

Job summary

Game Seven Agency, an Excel Sports Management Company, seeks a Freelance Experiential Production Coordinator in New York to support planning and execution of live experiences—from concept through post-event wrap.

You will juggle timelines, budgets, run-of-show docs, vendor coordination, and onsite logistics while gaining exposure to experiential work at scale. This role is temporary with potential to convert to full-time.

Qualifications

• 1–3 years of experience in experiential, events, hospitality, or production coordination.
• Familiarity with project coordination, logistics, or event support.
• Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).

Responsibilities

• Support producers in developing timelines, budgets, and core production documents.
• Assist in pre-production meetings, site walkthroughs, and planning sessions.
• Help manage logistics across activations, including run-of-show documents and production schedules.
• Support load-in, onsite execution, staff training, and load-out as an extension of the production team.
• Research, source, and coordinate vendors, venues, and suppliers.
• Collect and manage vendor quotes, contracts, and COIs.
• Maintain communication with external partners to ensure timely delivery and execution.
• Track invoices, contracts, and production documentation.
• Support budget tracking, reconciliation, and post-event reporting.
• Maintain organized files and documentation to ensure transparency and efficiency.

Skills

Project coordination

Logistics

Event support

Tools

Google Suite

Slack

Asana

Job description

Game Seven Agency, an Excel Sports Management Company, seeks a Freelance Experiential Production Coordinator in New York to support planning and execution of live experiences—from concept through post-event wrap.

You will juggle timelines, budgets, run-of-show docs, vendor coordination, and onsite logistics while gaining exposure to experiential work at scale. This role is temporary with potential to convert to full-time.