Freelance Experiential Production Coordinator

Game Seven; New York (NY); On-site; USD 68,500 - 75,000; Part time

Job summary

Game Seven Agency in New York, NY is seeking a Freelance Experiential Production Coordinator to support planning and execution of live experiences from concept through post-event reconciliation. You will help keep projects organized by managing logistics, documentation, and vendor coordination, while building fluency across production operations and on-site execution in a fast-paced environment.

This foundation role offers exposure to multi-project coordination, with opportunities to develop

Qualifications

• 1–3 years of experience in experiential, events, hospitality, or production coordination.
• Familiarity with project coordination, logistics, or event support.
• Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).
• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.

Responsibilities

• Support producers in developing timelines, budgets, and core production documents.
• Assist in pre-production meetings, site walkthroughs, and planning sessions.
• Help manage logistics across activations, including run-of-show documents and production schedules.
• Support load-in, onsite execution, staff training, and load-out as an extension of the production team.
• Research, source, and coordinate vendors, venues, and suppliers.
• Collect and manage vendor quotes, contracts, and COIs.
• Maintain communication with external partners to ensure timely delivery and execution.
• Track invoices, contracts, and production documentation.
• Support budget tracking, reconciliation, and post-event reporting.
• Maintain organized files and documentation to ensure transparency and efficiency.

Skills

Highly organized

Attention to detail

Clear communicator

Willingness to travel

Tools

Google Suite

Slack

Asana

Job description

Freelance Experiential Production Coordinator

New York, New York, United States

Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture. From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter.

Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers.

Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more.

What You’ll Do

As an Experiential Production Coordinator, you support the planning and execution of live experiences—from concept development through post-event reconciliation. You help keep projects organized, on track, and moving forward by managing logistics, documentation, and vendor coordination.

This is a foundational role designed to build fluency across production operations, vendor management, and live event execution. You will work across multiple projects at different stages, gaining exposure to how experiential work comes to life at scale.

You bring strong organization, attention to detail, and a willingness to jump in wherever needed to ensure successful delivery.

Employment Structure

This role will begin as a temporary assignment with the strong potential to convert to a full-time position.

Responsibilities

Production & Project Support

• Support producers in developing timelines, budgets, and core production documents.
• Assist in pre-production meetings, site walkthroughs, and planning sessions.
• Help manage logistics across activations, including run-of-show documents and production schedules.
• Support load-in, onsite execution, staff training, and load-out as an extension of the production team.
• Research, source, and coordinate vendors, venues, and suppliers.
• Collect and manage vendor quotes, contracts, and COIs.
• Maintain communication with external partners to ensure timely delivery and execution.
• Track invoices, contracts, and production documentation.
• Support budget tracking, reconciliation, and post-event reporting.
• Maintain organized files and documentation to ensure transparency and efficiency.

Team & Culture

• Collaborate across internal teams including creative, strategy, and account.
• Build foundational relationships with vendors and partners.
• Stay informed on cultural and industry trends across sport, music, fashion, and lifestyle.

Knowledge, Skills & Abilities

• Highly organized with strong attention to detail and follow-through.
• Clear and professional communicator.
• Proactive, adaptable, and solutions-oriented.
• Ability to manage multiple priorities in fast-paced environments.
• Curious about experiential marketing and live event production.

Minimum Qualifications

• 1–3 years of experience in experiential, events, hospitality, or production coordination.
• Familiarity with project coordination, logistics, or event support.
• Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).
• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.

The pay range for the freelance position is $1,250 - $1,500 / week. The pay range for a full time position is $68,500 - $75,000

Please note that compensation information is a good-faith assessment associated with this position only and is provided pursuant to local salary transparency laws.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This role is not eligible for sponsorship.

Game Seven provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.

Game Seven Marketing & Productions, LLC is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, age, marital status, disability, genetic predisposition or genetic carrier status, veteran status or any other legally protected status. We are committed to fostering and creating a dynamic workforce and environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.