Freelance Experiential Production Lead

Game Seven; New York (NY); On-site; USD 68,500 - 75,000; Part time

Job summary

Game Seven Agency in New York, NY is seeking a Freelance Experiential Production Coordinator to support planning and execution of live experiences from concept through post-event reconciliation. You will help keep projects organized by managing logistics, documentation, and vendor coordination, while building fluency across production operations and on-site execution in a fast-paced environment.

This foundation role offers exposure to multi-project coordination, with opportunities to develop

Qualifications

• 1–3 years of experience in experiential, events, hospitality, or production coordination.
• Familiarity with project coordination, logistics, or event support.
• Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).
• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.

Responsibilities

• Support producers in developing timelines, budgets, and core production documents.
• Assist in pre-production meetings, site walkthroughs, and planning sessions.
• Help manage logistics across activations, including run-of-show documents and production schedules.
• Support load-in, onsite execution, staff training, and load-out as an extension of the production team.
• Research, source, and coordinate vendors, venues, and suppliers.
• Collect and manage vendor quotes, contracts, and COIs.
• Maintain communication with external partners to ensure timely delivery and execution.
• Track invoices, contracts, and production documentation.
• Support budget tracking, reconciliation, and post-event reporting.
• Maintain organized files and documentation to ensure transparency and efficiency.

Skills

Highly organized

Attention to detail

Clear communicator

Willingness to travel

Tools

Google Suite

Slack

Asana

Job description

Game Seven Agency in New York, NY is seeking a Freelance Experiential Production Coordinator to support planning and execution of live experiences from concept through post-event reconciliation. You will help keep projects organized by managing logistics, documentation, and vendor coordination, while building fluency across production operations and on-site execution in a fast-paced environment.

This foundation role offers exposure to multi-project coordination, with opportunities to develop