Freelance Experiential Production Coordinator

Gameseven; New York (NY); On-site; USD 68,500 - 75,000; Full time

Job summary

Game Seven Agency, an Excel Sports Management Company, is seeking an Experiential Production Coordinator to support live experiences from concept to post-event. You will help keep projects organized by managing logistics, documentation, and vendor coordination.

This foundational role offers a path from temporary assignment to full-time, with responsibilities across production operations, vendor management, and event execution. Strong organizational skills and a proactive mindset are essential.

Qualifications

• 1–3 years of experience in experiential, events, hospitality, or production coordination.
• Familiarity with project coordination, logistics, or event support.

Responsibilities

• Produce & project support: develop timelines, budgets, and core production documents; assist in pre-production meetings and planning; manage logistics and schedules; support load-in/out.
• Vendor & partner coordination: research, source, and coordinate vendors and venues; manage quotes, contracts, COIs; communicate with partners to ensure timely delivery.
• Operational & financial coordination: track invoices and production docs; assist in budget tracking and post-event reporting; maintain organized files for transparency.

Skills

Organized

Clear communicator

Proactive

Adaptable

Multitasking

Experiential marketing

Tools

Google Suite

Slack

Asana

Job description

Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture. From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter.

Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers.

Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more.

What You'll Do

As an Experiential Production Coordinator, you support the planning and execution of live experiences—from concept development through post-event reconciliation. You help keep projects organized, on track, and moving forward by managing logistics, documentation, and vendor coordination.

This is a foundational role designed to build fluency across production operations, vendor management, and live event execution. You will work across multiple projects at different stages, gaining exposure to how experiential work comes to life at scale.

You bring strong organization, attention to detail, and a willingness to jump in wherever needed to ensure successful delivery.

Employment Structure

This role will begin as a temporary assignment with the strong potential to convert to a full-time position.

Responsibilities

Production & Project Support

• Support producers in developing timelines, budgets, and core production documents.
• Assist in pre-production meetings, site walkthroughs, and planning sessions.
• Help manage logistics across activations, including run-of-show documents and production schedules.
• Support load-in, onsite execution, staff training, and load-out as an extension of the production team.

Vendor & Partner Coordination

• Research, source, and coordinate vendors, venues, and suppliers.
• Collect and manage vendor quotes, contracts, and COIs.
• Maintain communication with external partners to ensure timely delivery and execution.

Operational & Financial Coordination

• Track invoices, contracts, and production documentation.
• Support budget tracking, reconciliation, and post-event reporting.
• Maintain organized files and documentation to ensure transparency and efficiency.

Team & Culture

• Collaborate across internal teams including creative, strategy, and account.
• Build foundational relationships with vendors and partners.
• Stay informed on cultural and industry trends across sport, music, fashion, and lifestyle.

Knowledge, Skills & Abilities

• Highly organized with strong attention to detail and follow-through.
• Clear and professional communicator.
• Proactive, adaptable, and solutions-oriented.
• Ability to manage multiple priorities in fast-paced environments.
• Curious about experiential marketing and live event production.

Minimum Qualifications

• 1-3 years of experience in experiential, events, hospitality, or production coordination.
• Familiarity with project coordination, logistics, or event support.
• Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).
• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.

The pay range for the freelance position is $1,250 - $1,500 / week. The pay range for a full time position is $68,500 - $75,000

Please note that compensation information is a good-faith assessment associated with this position only and is provided pursuant to local salary transparency laws.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This role is not eligible for sponsorship.

Game Seven provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.