Freelance Experiential Producer

Game Seven; New York (NY); Hybrid; USD 82,000 - 95,000; Full time

Job summary

Game Seven Agency seeks an experienced Experiential Producer to own end-to-end production for live activations. Translate creative ideas into real-world experiences, ensuring on-time, on-budget delivery while maintaining high quality and client satisfaction.

You will coordinate cross-functional teams across creative, strategy, account, and production, manage vendors, and lead complex activations from briefing to close, with a hybrid schedule in New York and flexible travel as needed.

Qualifications

• 3–6 years of experience in experiential or live event production.
• Proven vendor management and production execution experience.
• Strong project management and cross-functional collaboration skills.

Responsibilities

• Lead planning, scheduling, and execution across multiple experiential activations.
• Translate briefs and SOWs into clear production plans and timelines.
• Oversee fabrication, technical builds, permitting, and onsite operations.
• Lead onsite execution including load-in/out, show calling, and client management.
• Source, negotiate, and manage vendors and production partners.
• Build and maintain strong vendor relationships to support future work.
• Manage staffing plans, workflows, and safety protocols.
• Build and manage project budgets in partnership with leadership and finance.
• Track invoices, payments, and reconciliation through project close.
• Identify efficiencies to balance creative ambition with budget realities.
• Partner with creative, strategy, and account teams to align production approach.
• Contribute production expertise to pitches and proactive opportunities.
• Seamlessly integrate into projects at various stages as needed.
• Stay informed on trends across culture, technology, and experiential marketing.
• Proactively identify opportunities to improve execution and client service.

Skills

Project management

Vendor management

Negotiation

Communication

Budgeting

Tools

Google Suite

Slack

Box

Asana

Job description

Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture. From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter.

Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers.

Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more.

What You’ll Do

As an Experiential Producer, you own end-to-end production for assigned projects—translating creative ideas into real-world experiences. You balance creative problem-solving with operational precision, ensuring projects are delivered on time, on budget, and to the highest standard.

You are a key connector across creative, strategy, account, and production, responsible for aligning teams and managing vendors to bring complex activations to life.

Employment Structure

This role will begin as a temporary assignment with the strong potential to convert to a full-time position.

Responsibilities

• Lead planning, scheduling, and execution across multiple experiential activations.
• Translate briefs and SOWs into clear production plans and timelines.
• Oversee fabrication, technical builds, permitting, and onsite operations.
• Lead onsite execution including load-in/out, show calling, and client management.
• Source, negotiate, and manage vendors and production partners.
• Build and maintain strong vendor relationships to support future work.
• Manage staffing plans, workflows, and safety protocols.
• Build and manage project budgets in partnership with leadership and finance.
• Track invoices, payments, and reconciliation through project close.
• Identify efficiencies and solutions to balance creative ambition with budget realities.

Cross-Functional Collaboration

• Partner with creative, strategy, and account teams to align production approach.
• Contribute production expertise to pitches and proactive opportunities.
• Seamlessly integrate into projects at various stages as needed.

Team & Culture

• Stay informed on trends across culture, technology, and experiential marketing.
• Proactively identify opportunities to improve execution and client service.

Knowledge, Skills & Abilities

• Strong project and production management skills across multiple workstreams.
• Skilled negotiator with understanding of industry pricing and vendor dynamics.
• Solutions-oriented with the ability to anticipate and solve problems proactively.
• Strong communication and cross-functional collaboration skills.
• Financial fluency across budgets, scopes, and reconciliation.

Minimum Qualifications

• 3–6 years of experience in experiential or live event production.
• Experience managing mid- to large-scale production budgets.
• Proven vendor management and production execution experience.
• Proficiency in Google Suite, Slack, Box, Asana, and related tools.
• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.
• Availability to work a hybrid schedule, 3 days/week in office

The pay range for the freelance position is $1,750 - $2,000 / week. The pay range for a full time position is $82,000 - $95,000

Please note that compensation information is a good-faith assessment associated with this position only and is provided pursuant to local salary transparency laws.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This role is not eligible for sponsorship.

Game Seven provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.

Game Seven Marketing & Productions, LLC is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, age, marital status, disability, genetic predisposition or genetic carrier status, veteran status or any other legally protected status. We are committed to fostering and creating a dynamic workforce and environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.To help us monitor and assess our recruitment efforts, we invite you to self-identify as part of any group set forth below. Completion of this form is voluntary and will not affect your opportunity for employment or the terms or conditions of your employment. This form will be retained separate from your application for employment. Your voluntary cooperation is appreciated.