Freelance Experiential Producer

times10; New York (NY); On-site; USD 55,104 - 103,320; Part time

Job summary

Times10 is looking for an experienced Freelance Experiential Producer to manage a large-scale branded activation in New York City during summer 2026. This contract position requires a highly organized individual with significant experience in event production and logistics management.

The ideal candidate will oversee pre-production and onsite operations, coordinate with venue partners and vendors, and ensure the flawless execution of event logistics. Competitive hourly compensation based on experience is offered.

Qualifications

• 5+ years of experiential, event production, tradeshow, or live event management experience.
• Strong knowledge of convention center operations and large-scale event logistics.
• Ability to manage multiple stakeholders while maintaining attention to detail.

Responsibilities

• Serve as the primary operational lead throughout all event phases.
• Coordinate venue requirements, logistics, and vendor management.
• Manage onsite event operations and troubleshoot real-time issues.

Skills

Event production management

Logistics coordination

Vendor management

Excellent communication

Job description

Contract Position | NYC-Based | July 2026 Project

Times10 is seeking an experienced Freelance Experiential Producer to support the execution of a large-scale branded experiential activation taking place in New York City during summer 2026.

This role is ideal for a highly organized producer with deep experience managing tradeshow, event, and experiential marketing activations. The Producer will serve as the operational lead across venue partners, vendors, fabrication teams, staffing agencies, and event stakeholders to ensure flawless execution from pre-production through load-out.

This is a contract-based engagement requiring both pre-event planning and onsite event management in New York City.

Responsibilities

• Serve as the primary operational lead throughout pre-production, installation, event days, and strike
• Coordinate venue requirements, exhibitor services, labor, logistics, compliance, permitting, and vendor management
• Manage fabrication timelines and serve as liaison between creative teams and production vendors
• Source and coordinate furniture, décor, rentals, specialty vendors, staffing, and event services
• Oversee shipping, material handling, warehousing, inventory management, and onsite logistics
• Coordinate labor schedules, installation timelines, and production workflows
• Manage onsite event operations and troubleshoot issues in real-time
• Coordinate security, guest flow, staffing, and programming logistics
• Track project milestones, deadlines, budgets, and operational risks
• Provide regular status updates, production reports, and post-event recap documentation

Qualifications

• 5+ years of experiential, event production, tradeshow, or live event management experience
• Strong knowledge of convention center operations, union labor environments, exhibitor services, and large-scale event logistics
• Experience coordinating fabrication vendors, freight, warehousing, and onsite installation
• Ability to manage multiple stakeholders while maintaining attention to detail
• Comfortable working independently and making decisions in fast-paced environments
• Excellent communication and project management skills
• Experience with major consumer events, trade shows, sporting events, festivals, or branded activations preferred
• New York City area preferred
• Must be available for onsite work during event installation, show days, and strike

Engagement Details

• Freelance / Independent Contractor
• Approximately 150-200 project hours
• Pre-production beginning immediately
• Onsite event dates in July 2026
• Competitive hourly compensation based on experience