Fractional Nonprofit Financial Consultant (Grant Administration & Accounting)

Inside Philanthropy; Ellicott City (MD); Remote; USD 55,000 - 110,000; Part time

Job summary

Inside Philanthropy is seeking an experienced Fractional Financial Consultant to manage operational and fund accounting in a nonprofit setting. The role focuses on QuickBooks Online management, grant compliance, and producing timely reports for the board and grantors.

Ideal candidates will be independent consultants with deep nonprofit accounting expertise and the ability to work remotely with flexible hours, approximately 5 hours per month, with variations during grant reporting periods.

Qualifications

• Minimum 5 years of nonprofit fund accounting experience.
• Advanced proficiency in QuickBooks Online with nonprofit fund tracking.
• Experience navigating grant reporting structures and funder restrictions.

Responsibilities

• Maintain the general ledger in QuickBooks Online using nonprofit structure to track restricted vs. unrestricted funds.
• Monitor active grant budgets, track expenditures, and prepare financial reports for private, corporate, and public funders.
• Oversee salary, benefits, and indirect cost allocations across programs and grant codes.
• Prepare monthly financial packages including the Statement of Financial Position, Schedule of Activities, and Statement of Functional Expenses.
• Assist with Form 990 filings and annual audit preparation and maintain grant documentation.

Skills

Nonprofit accounting

Grant compliance knowledge

Tools

QuickBooks Online

Job description

We are a small non-profit, with international operations, seeking an experienced, independent Fractional Financial Consultant to manage our operational accounting, fund accounting structure, and post-award grant financial administration. As a lean organization, we need a solo professional who can manage our books in QuickBooks Online, ensure strict compliance with funder restrictions, and prepare timely financial reports for our Board and grantors.

This is a remote, fractional contract position ideal for an independent consultant with expertise in nonprofit accounting standards. The role involves a relatively light monthly workload, about 5 hours a month, reflecting the our currently low transaction volume, with some variation during grant reporting and other key financial deadlines.

Key Responsibilities

• Fund Accounting & QuickBooks Management: Maintain the general ledger in QuickBooks Online using a proper nonprofit structure to track restricted vs. unrestricted funds.
• Grant Financial Administration: Monitor active grant budgets, track allowable expenditures, and prepare financial reports, drawdowns, and reimbursement requests for private, corporate, and public funders.
• Expense Allocation: Oversee the accurate allocation of payroll, benefits, and shared indirect costs across programs and specific grant tracking codes.
• Monthly Financial Reporting: Reconcile accounts and generate monthly financial packages, including the Statement of Financial Position, Statement of Activities, and Statement of Functional Expenses (Program vs. Admin vs. Fundraising).
• Audit & Year-End Prep: Maintain pristine digital grant documentation files and assist with tax filings (Form 990) and annual audit preparation.

Qualifications

• Nonprofit Accounting Expertise: Minimum of 5 years of experience specifically in nonprofit fund accounting. (Commercial-only accounting experience will not be considered).
• QuickBooks Mastery: Advanced proficiency in QuickBooks Online, specifically utilizing Classes and Customer/Projects to track grant restrictions.
• Grant Compliance Knowledge: Demonstrated experience navigating grant reporting structures.