Founders' Office & Culture Strategist

Majestic Labs ai; Los Altos (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Equity ownership

401(k)

Premium health benefits

Flexible PTO

Paid holidays

Job summary

Majestic Labs ai in California seeks a seasoned Office Manager & Executive Assistant to be the heartbeat of our growing team. You will partner with the founders, keep calendars tight, manage travel, and oversee office operations with a strategic mindset.

You'll work closely with HR and Finance to balance budget, vendor relationships, and team events, while upholding discretion, professionalism, and a culture that helps people do their best work.

Qualifications

• Minimum of 5+ years in office management or executive assistant roles.
• Strong written and verbal communication with the ability to draft company-wide announcements.
• Expert fluency in Google Workspace and calendar management.
• Familiarity with Google Meet, Zoom, WebEx and Teams for video conferences.

Responsibilities

• Own founders' calendars and coordinate across time zones.
• Coordinate end-to-end travel, lodging, transport, and expense reporting.
• Prepare meeting agendas, set up rooms, manage A/V and catering for events.
• Draft professional internal and external communications on leadership's behalf.

Skills

Office management

Executive support

Communication

Google Workspace

Video conferencing

Proactivity

Adaptability

Discretion

Tools

Google Meet

Zoom

WebEx

Microsoft Teams

Job description

Majestic Labs ai in California seeks a seasoned Office Manager & Executive Assistant to be the heartbeat of our growing team. You will partner with the founders, keep calendars tight, manage travel, and oversee office operations with a strategic mindset.

You'll work closely with HR and Finance to balance budget, vendor relationships, and team events, while upholding discretion, professionalism, and a culture that helps people do their best work.