Founders’ Operations & Calendar Maestro

Causal Labs; San Francisco (CA); On-site; USD 65,000 - 110,000; Full time

Job summary

Causal Labs in San Francisco is seeking an exceptional Operations/Executive Assistant to be the backbone of a fast-growing team. You will manage calendars, travel, and scheduling for the founders, and run the office end to end to enable the team to focus on impact.

Candidates excel at organization, discretion, and proactive problem-solving, with strong communication skills to coordinate across teams. This role offers a dynamic, hands-on environment with evolving responsibilities.

Qualifications

• Experience as an executive assistant, office manager, or in a similar operations role in fast-paced or high-growth environments.
• Exceptional organization and attention to detail with the ability to juggle many priorities.
• Strong judgment and discretion handling sensitive information.
• Proactive, resourceful, get-it-done attitude — no task too big or too small.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide high-leverage support to founders: own calendars, travel, and scheduling, and protect their time for what matters most
• Run the office and workplace end to end — space, supplies, meals, and vendors — creating an environment where the team does its best work
• Own team logistics and culture: coordinate onboarding, team events, and offsites that bring a fast-growing team together
• Build the operational systems and processes that let the company scale smoothly as we grow
• Be the person who makes things happen — spotting what's needed and handling it before it becomes a problem

Skills

Executive support

Organization

Attention to detail

Discretion

Communication

Job description

Causal Labs in San Francisco is seeking an exceptional Operations/Executive Assistant to be the backbone of a fast-growing team. You will manage calendars, travel, and scheduling for the founders, and run the office end to end to enable the team to focus on impact.

Candidates excel at organization, discretion, and proactive problem-solving, with strong communication skills to coordinate across teams. This role offers a dynamic, hands-on environment with evolving responsibilities.