Founders' Executive Assistant - AI Startup

Minerva; New York (NY); On-site; USD 70,000 - 120,000; Full time

Job summary

Minerva in Brooklyn is seeking an Executive Assistant to support the CEO and two co-founders. You will own calendars, inboxes, travel and investor follow-ups, making judgment calls and using AI to accelerate workflows. It’s a high-trust seat with a close view of how an early-stage AI company is built.

You’ll report to our Chief of Staff and work from our Brooklyn office five days a week. This role demands discretion, exceptional organization and a willingness to adapt as the company grows.

Qualifications

• Experience supporting more than one executive in a startup or high-growth setting.
• Ability to manage complex calendars, shifting priorities and multiple high-priority tasks.
• Strong organizational skills with exceptional attention to detail.
• Discretion and professionalism with sensitive information.
• Willingness to work later hours when needed to support founders.
• Proficiency with Google Workspace, Slack and Notion; openness to AI-powered workflows.

Responsibilities

• Own calendar management across all three founders, deciding what gets accepted, declined or moved when priorities compete.
• Manage the founders’ inboxes, including triaging, drafting responses and flagging what needs their attention.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
• Keep investor follow-ups on track and on the calendar.
• Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company
• Plan events of every size, including team dinners, all-hands, company offsites and the logistics for board meetings.
• Run the office and manage budgets, expenses and vendor relationships.
• Use AI and automation to take repetitive work off your plate and the founders’.
• Take on occasional personal tasks and errands so the founders can stay focused.

Skills

Executive support

Calendar management

Prioritization

Discretion

Multi-executive support

Startup experience

AI workflows

Tools

Google Workspace

Slack

Notion

Job description

Minerva in Brooklyn is seeking an Executive Assistant to support the CEO and two co-founders. You will own calendars, inboxes, travel and investor follow-ups, making judgment calls and using AI to accelerate workflows. It’s a high-trust seat with a close view of how an early-stage AI company is built.

You’ll report to our Chief of Staff and work from our Brooklyn office five days a week. This role demands discretion, exceptional organization and a willingness to adapt as the company grows.