Founder's Office (Operational)

Zingroll Inc.; California, Northern (MO, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Zingroll Inc. is seeking an efficient Executive Assistant to bridge management and teams, keeping calendars, reminders, and daily tasks on track while handling high-priority logistics and clear communication.

You will relay management instructions, monitor project timelines, review bills for accuracy, and maintain precise physical and digital files. Startup experience is valued; you should be proactive, discrete, and eager to learn new processes.

Qualifications

• Experience supporting executives or senior management.
• Strong communication, both written and verbal.
• Ability to follow up with teams and ensure tasks are completed.
• Adept at managing calendars, reminders, and scheduling.
• Comfortable handling sensitive information with discretion.

Responsibilities

• Bridge management and teams; relay instructions clearly to relevant groups.
• Manage calendars, reminders, and daily tasks for executives.
• Monitor timelines and resource allocation to ensure on-time delivery.
• Follow up on assignments and ensure work is progressing.
• Handle office logistics and housekeeping tasks (bills, supplies).
• Maintain accurate physical and digital files and documentation.
• Serve as Executive Assistant to keep management on track and informed.

Skills

Multitasking

Proactive communication

Attention to detail

Discretion

Process improvement

Job description

You will bridge the gap between the management and the rest of the organization. You are responsible for relaying information, following up on assignments, and managing the logistics of both the office and the management's schedules. You will handle everything from high-level project tracking to daily administrative tasks.

What You'll Do

• Conduct regular performance checks on junior staff and follow up on their regular tasks.
• Monitor timelines and resource allocation to ensure projects are delivered on time.
• Relay management instructions clearly to the relevant teams.
• Handle 'housekeeping' tasks such as clearing monthly bills and managing office supplies.
• Maintain both physical and digital files and documents accurately.
• Act as an Executive Assistant by managing calendars, giving timely reminders, and ensuring the management stays on track and updated.
• Come up with unconventional but workable ideas to fix operational bottlenecks.

What We're Looking For

• You have a natural ability to keep track of multiple moving parts without losing focus.
• You do not wait for instructions to fix a problem or send a reminder.
• You are comfortable following up with employees to ensure work is actually getting done.
• You catch small errors in bills, documents, and project timelines.
• You are the person management can trust to handle sensitive information and high-priority logistics.
• You have worked in an executive assistance role before, especially at a fast-moving company or startup.
• You are excited to learn processes you do not already know.

General Notes

• Availability: <4 weeks
• Prior startup experience is highly valued.
• Compensation Range: Competitive and market-aligned. The final package depends on skills, experience, and abilities – not your degree.