Founder Operations Coordinator

Boogieteam; California (MO); On-site; USD 45,000 - 70,000; Full time

Job summary

Boogie Team seeks a Founder Operations Assistant to keep day-to-day operations moving smoothly for a growing remote-friendly business. You will coordinate staff, VAs, clients, and internal systems to ensure tasks, records, and follow-ups stay on track.

You’ll handle onboarding, documentation, billing follow-ups, and internal workflows so the Founder can focus on growth. Strong organization, clear written English, and proactive problem-solving are essential in this fast-paced role.

Qualifications

• Strong organizational skills with excellent attention to detail and follow-through.
• Professional written and verbal English communication skills.
• Experience supporting founders, executives, operations teams, or remote businesses.
• Comfortable coordinating virtual assistants, clients, and multiple priorities simultaneously.
• Proactive and able to identify missing information, delays, or potential issues without repeated reminders.
• Experience using Google Workspace, spreadsheets, task management platforms, CRMs, invoicing tools, and Slack or similar communication tools.
• Able to handle confidential staff, client, and financial information with professionalism and discretion.

Responsibilities

• Staff & VA coordination: onboarding and system access for new VAs, projects, tools, and communication channels.
• Maintain staff records, assignments, rates, weekly limits, agreements, and other essential docs.
• Process approved operational changes such as project moves, schedule updates, pauses, and offboarding.
• Track incomplete onboarding requirements, agreements, forms, and missing information.
• Maintain important staff dates such as birthdays and work anniversaries.
• Identify staffing gaps, capacity concerns, or operational issues and upscale them when needed.
• Client & Billing support: maintain client records, contacts, project information, and billing details.
• Coordinate meetings and follow up on client and internal action items; respond to inquiries and escalate when needed.
• Prepare and send invoices and maintain invoice tracking records; monitor payments and overdue balances.
• Send approved payment reminders and flag unresolved balances to the Founder.
• Founder & Business Support: turn Founder requests into tasks with owners, priorities, and deadlines.
• Follow up with team members until tasks are completed; support scheduling and meeting notes.
• Maintain trackers and document recurring processes; help improve internal workflows.

Skills

Organizational skills

English communication

Experience supporting founders/ops

Remote coordination

Google Workspace

Spreadsheets

CRMs / invoicing tools

Task management platforms

Confidentiality

Tools

Google Workspace

Spreadsheets

CRMs

Invoicing tools

Slack or similar

Task management platforms

Job description

Boogie Team seeks a Founder Operations Assistant to keep day-to-day operations moving smoothly for a growing remote-friendly business. You will coordinate staff, VAs, clients, and internal systems to ensure tasks, records, and follow-ups stay on track.

You’ll handle onboarding, documentation, billing follow-ups, and internal workflows so the Founder can focus on growth. Strong organization, clear written English, and proactive problem-solving are essential in this fast-paced role.