Foundation Programs Coordinator — Hybrid

ATI | Advanced Technology International; Summerville (SC); Hybrid; USD 46,000 - 68,000; Full time

Benefits offered by this job

Medical, Dental & Vision

FSA (Health & Dependent Care)

401(k) Retirement Savings

PTO & 12 Holidays

Life Insurance

Disability insurance

Employee Assistance Program

Tuition Reimbursement

Job summary

ATI, a prime collaborator for federal research and development, seeks a capable Foundation Program Support professional. This role offers hybrid in-office and remote work, with a focus on coordinating calendars, meetings, and program materials while maintaining accurate records and assisting with website updates.

The ideal candidate holds a Bachelor’s or higher with 1+ years in program support, strong communication skills, and proficiency in MS Office and Excel; a US person and willingness to

Qualifications

• Bachelor's Degree and two years related experience, or Associate's Degree and four years related experience, or High School and eight years of related experience.
• Minimum of one or more years’ experience working in a program support role.
• Communication skills, including presentations, technical reports, meeting management and work group management.
• Computer skills including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook and Project desired.
• Must be a U.S. citizen by birth or naturalization, or a green card lawful U.S. permanent resident, or a political asylum in the U.S. Individual must meet the definition of a U.S. person upon hire due to the risk assessment of this position.
• Ability to travel to conferences and meetings required.
• Weekend travel is very infrequently, but a remote possibility to support the client’s needs for an early Monday or late Friday event maybe needed.
• Must successfully pass a background check to access sensitive information and automated systems.

Responsibilities

• Assists with planning and execution of Foundation programs.
• Manages calendar for Manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.
• Arranges meetings, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.
• Coordinates meeting registrations, memberships, supplies, materials, equipment and services.
• Prepares and distributes correspondence, reports, technical documents, minutes, brochures, posters, press releases and other informational material.
• Develops sufficient program knowledge to effectively interface with team members and clients.
• Responsible for the data entry and maintenance of accurate records, including tracking deliverables, invoices, payments, etc.
• Assist with the development and maintenance of websites, social media and You Tube channels to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e-mail lists and links to other sites.
• Coordinates program presence at conferences: Prepares and produces informational materials: Contract for booth space and services; Staff booth or assist with coordination of team member staffing; Prepares and distributes various brochures, posters, press releases and other informational material.
• Provides support and assistance including drafting program related correspondence, reports, and task descriptions.
• Maintains electronic and paper files for programs, including draft and version control, archiving and back-ups.
• Provides general administrative support to team members.
• As directed, responsible for the preparation and maintenance of accurate financial records.
• Additional Responsibilities: Assists with tracking specific budget items; Assists with the training of ATI associates on Foundation programs; Performs other duties as assigned by the Foundation team.

Skills

Communication skills

MS Office

Excel

Education

Bachelor's Degree

Associate's Degree

High School Diploma

Tools

Canva

Hootsuite

Camtasia

Job description

ATI, a prime collaborator for federal research and development, seeks a capable Foundation Program Support professional. This role offers hybrid in-office and remote work, with a focus on coordinating calendars, meetings, and program materials while maintaining accurate records and assisting with website updates.

The ideal candidate holds a Bachelor’s or higher with 1+ years in program support, strong communication skills, and proficiency in MS Office and Excel; a US person and willingness to