Foundation Grants & Office Administrator

Richard and Susan Smith Family Foundation; Newton (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

The Richard and Susan Smith Family Foundation, located in Newton, MA, seeks an Office and Grants Administrator to run the daily operations of a small office (5 employees) and manage grants programs.

Responsibilities include reception, administrative support to the Executive Director and staff, maintaining the grants database, processing grants after Board meetings, tracking payments, and preparing meeting materials.

Qualifications

• Advanced computer and office skills required, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Knowledge of database systems required; familiarity with grants management systems strongly preferred.
• Exceptional communication skills required, both written and oral.
• Minimum of 5 years professional office experience or equivalent preferred.
• Bachelor’s degree or equivalent experience required.

Responsibilities

• Provide reception and general office support to the Foundation staff; greet visitors professionally.
• Provide administrative/clerical support to the Executive Director, Board Chair, and program staff.
• Maintain and optimize the Foundation’s grants management database; ensure accuracy of records.
• Process approved grants after Board meetings; draft cover letters and grant agreements; track payments.
• Prepare, distribute and maintain meeting materials; take concise minutes of key meetings.
• Track grantee reports and payments; assist program staff with data collection and analysis.
• Identify opportunities to improve grants management processes and efficiency.

Skills

Advanced computer skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Excellent communication

Discretion & confidentiality

Education

Bachelor’s degree or equivalent experience

Tools

Grants management systems

Database systems

Job description

The Richard and Susan Smith Family Foundation, located in Newton, MA, seeks an Office and Grants Administrator to run the daily operations of a small office (5 employees) and manage grants programs.

Responsibilities include reception, administrative support to the Executive Director and staff, maintaining the grants database, processing grants after Board meetings, tracking payments, and preparing meeting materials.