Foundation Events Intern: Donor Relations & Logistics

Cagayan State University; Grand Rapids (MI); On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

Supervision and evaluations

Academic credit consideration

Job summary

Mary Free Bed is offering an internship in event coordination for students in nonprofit or related fields. You will assist with timelines, coordinate venues and vendors, and manage volunteers, guest lists, and donor communications.

The role includes on-site execution, reporting, and collaboration with the events team in a fast-paced healthcare setting. Supervision and formal evaluations will occur midway and at the end of the internship, with opportunities for growth and academic credit

Qualifications

• Pursuing a 4-year college degree in a relevant field.
• Strong organizational and time management skills.
• Excellent written and verbal communication with professionalism.

Responsibilities

• Assist with event timelines and project plans.
• Coordinate with venues, vendors, and caterers.
• Manage volunteers: recruitment, communication, scheduling, on-site, and recognition.
• Handle logistics: room setups, A/V, signage.
• Maintain guest lists and RSVP tracking.
• Prepare briefing documents and run-of-show schedules.
• Support donor communications and follow-ups.
• Assist with post-event reporting and analysis.
• Prepare auction items and donation tools.
• Support on-site execution: setup and teardown; vendor liaison.
• Provide general administrative support to the events team.
• Occasional offsite Mary Free Bed events evenings/weekends.
• Demonstrate customer service and teamwork; communicate directly with colleagues.
• Handle confidential information discreetly and securely.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Customer service

Microsoft Office

CRM familiarity

Teamwork

Discretion handling confidential info

Education

College student (Junior/Senior) in nonprofit/communications/hospitality/business

Tools

Microsoft Office Suite

CRM/Event platforms

Job description

Mary Free Bed is offering an internship in event coordination for students in nonprofit or related fields. You will assist with timelines, coordinate venues and vendors, and manage volunteers, guest lists, and donor communications.

The role includes on-site execution, reporting, and collaboration with the events team in a fast-paced healthcare setting. Supervision and formal evaluations will occur midway and at the end of the internship, with opportunities for growth and academic credit