Foundation Events Intern

Cagayan State University; Grand Rapids (MI); Vor Ort; USD 20.000 - 29.000; Teilzeit

Benefits dieser Stelle

Supervision and evaluations

Academic credit consideration

Zusammenfassung

Mary Free Bed is offering an internship in event coordination for students in nonprofit or related fields. You will assist with timelines, coordinate venues and vendors, and manage volunteers, guest lists, and donor communications.

The role includes on-site execution, reporting, and collaboration with the events team in a fast-paced healthcare setting. Supervision and formal evaluations will occur midway and at the end of the internship, with opportunities for growth and academic credit

Qualifikationen

• Pursuing a 4-year college degree in a relevant field.
• Strong organizational and time management skills.
• Excellent written and verbal communication with professionalism.

Aufgaben

• Assist with event timelines and project plans.
• Coordinate with venues, vendors, and caterers.
• Manage volunteers: recruitment, communication, scheduling, on-site, and recognition.
• Handle logistics: room setups, A/V, signage.
• Maintain guest lists and RSVP tracking.
• Prepare briefing documents and run-of-show schedules.
• Support donor communications and follow-ups.
• Assist with post-event reporting and analysis.
• Prepare auction items and donation tools.
• Support on-site execution: setup and teardown; vendor liaison.
• Provide general administrative support to the events team.
• Occasional offsite Mary Free Bed events evenings/weekends.
• Demonstrate customer service and teamwork; communicate directly with colleagues.
• Handle confidential information discreetly and securely.

Kenntnisse

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Customer service

Microsoft Office

CRM familiarity

Teamwork

Discretion handling confidential info

Ausbildung

College student (Junior/Senior) in nonprofit/communications/hospitality/business

Tools

Microsoft Office Suite

CRM/Event platforms

Jobbeschreibung

Your Role

Here’s what you will be doing:

• Assist with event timelines and project plans
• Support coordination with venues, vendors, and caterers
• Manage volunteer coordination including recruitment, communication, scheduling, on-site management, and post-event recognition
• Handle event logistics such as room setups, A/V needs, and signage
• Maintain guest lists, RSVP tracking, and registration systems
• Prepare briefing documents and run-of-show schedules
• Support donor communications including drafting communication plans, confirmations, and follow-ups
• Assist with post-event reporting and analysis
• Prepare auction items, pledge materials, or donation tools
• Help with on-site event execution including setup, teardown, and communication with vendors and guests
• Provide general administrative support to the events team
• Participate in offsite Mary Free Bed events on some evenings and weekends
• Demonstrate excellent customer service and promote teamwork and direct communication with co-workers
• Handle confidential information discreetly and sensitively

About You

The company is looking for:

• Junior or senior student at an accredited four-year college or university with coursework in nonprofit management, communications, marketing, hospitality, business, or related field
• Strong organizational and time management skills with ability to manage multiple tasks and meet deadlines
• Excellent written and verbal communication skills with attention to professionalism and detail
• Ability to work independently and collaboratively in a fast-paced team environment
• Strong attention to detail and accuracy, especially in managing guest lists, data, and logistics
• Customer service mindset to provide a positive and professional guest and donor experience
• Proficiency in Microsoft Office Suite; familiarity with CRM systems or event platforms is a plus
• Ability to handle confidential information with discretion and integrity

Compensation & Benefits

• Hourly wage of $18

Training & Development

The internship promotes learning specific to managing risk in health care administration. Interns receive supervision and formal evaluations midway and at the end of the internship related to their learning goals.

Career Progression

Mary Free Bed may collaborate with academic institutions to determine eligibility for academic credit, though this is not guaranteed.