Foundation Events Intern

LPU Batangas; Grand Rapids (MI); On-site; USD 20,000 - 29,000; Full time

Job summary

Mary Free Bed invites an events internship in Grand Rapids to assist with timelines, vendor coordination, and volunteer management. You will help manage guest lists, run-of-show documents, and on-site logistics, while gaining exposure to healthcare event operations.

The role emphasizes professionalism, strong communication, and teamwork. You will support donor communications and post-event analysis, with a focus on delivering positive guest and donor experiences.

Qualifications

• College junior or senior pursuing nonprofit, communications, marketing, hospitality, or business.
• Strong organizational and time management skills to handle multiple tasks.
• Excellent written and verbal communication with professionalism.
• Able to work independently and collaboratively in a fast-paced team.
• Attention to detail in managing guest lists, data, and logistics.
• Customer service mindset for guest and donor experiences.
• Proficiency in Microsoft Office; CRM/event platforms a plus.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Assist with event timelines and project plans.
• Support coordination with venues, vendors, and caterers.
• Manage volunteer coordination including recruitment, scheduling, on-site management, and post-event recognition
• Handle event logistics such as room setups, A/V needs, and signage.
• Maintain guest lists, RSVP tracking, and registration systems.
• Prepare briefing documents and run-of-show schedules.
• Support donor communications including drafting communication plans, confirmations, and follow-ups
• Assist with post-event reporting and analysis
• Prepare auction items, pledge materials, or donation tools
• Help with on-site event execution including setup, teardown, and communication with vendors and guests
• Provide general administrative support to the events team
• Participate in offsite Mary Free Bed events on some evenings and weekends
• Demonstrate excellent customer service and promote teamwork and direct communication with co-workers
• Handle confidential information discreetly

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Customer service

Microsoft Office

CRM familiarity

Independent worker

Education

Junior or senior student in college

Tools

CRM systems

Event platforms

Job description

Your Role

Here’s what you will be doing:

• Assist with event timelines and project plans
• Support coordination with venues, vendors, and caterers
• Manage volunteer coordination including recruitment, communication, scheduling, on-site management, and post-event recognition
• Handle event logistics such as room setups, A/V needs, and signage
• Maintain guest lists, RSVP tracking, and registration systems
• Prepare briefing documents and run-of-show schedules
• Support donor communications including drafting communication plans, confirmations, and follow-ups
• Assist with post-event reporting and analysis
• Prepare auction items, pledge materials, or donation tools
• Help with on-site event execution including setup, teardown, and communication with vendors and guests
• Provide general administrative support to the events team
• Participate in offsite Mary Free Bed events on some evenings and weekends
• Demonstrate excellent customer service and promote teamwork and direct communication with co-workers
• Handle confidential information discreetly and sensitively

About You

The company is looking for:

• Junior or senior student at an accredited four-year college or university with coursework in nonprofit management, communications, marketing, hospitality, business, or related field
• Strong organizational and time management skills with ability to manage multiple tasks and meet deadlines
• Excellent written and verbal communication skills with attention to professionalism and detail
• Ability to work independently and collaboratively in a fast-paced team environment
• Strong attention to detail and accuracy, especially in managing guest lists, data, and logistics
• Customer service mindset to provide a positive and professional guest and donor experience
• Proficiency in Microsoft Office Suite; familiarity with CRM systems or event platforms is a plus
• Ability to handle confidential information with discretion and integrity

Compensation & Benefits

• Hourly wage of $18

Training & Development

The internship promotes learning specific to managing risk in health care administration. Interns receive supervision and formal evaluations midway and at the end of the internship related to their learning goals.

Career Progression

Mary Free Bed may collaborate with academic institutions to determine eligibility for academic credit, though this is not guaranteed.