Foundation Donor Relations & Admin Specialist

Nex-Tech Classifieds; Norton (KS); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical coverage up to 85% of premiums

Dental & vision plans

Up to 22 days PTO

8 paid holidays (incl. personal day)

Paid parental leave

401(k) with employer match

Tuition assistance

Student loan repayment support

PSLF eligible employer

HSA & FSA options

Employee Assistance Program (EAP)

And more perks

Job summary

Valley Hope Foundation is seeking a Foundation Administrative Assistant to join the Norton, KS office. The role is full-time, 8AM–5PM, supporting donor relations and Foundation operations within a mission-driven environment.

Responsibilities include database maintenance, data entry, reporting, regulatory compliance, and coordination of administrative tasks to ensure data integrity and timely stewardship of donors and patients. Strong office administration experience preferred.

Qualifications

• One year of work experience with an emphasis on office administration.
• Valid and unrestricted driver’s license.
• Associate degree with emphasis in business administration.
• Two years of work experience with an emphasis on office administration.

Responsibilities

• Maintain the Foundation donor database by ensuring accurate donor records and routine maintenance to support data integrity and compliance.
• Provide administrative support for Foundation operations including data entry, document preparation, filing, mail distribution, and other general office functions.
• Support donor stewardship by assisting with acknowledgments, maintaining communication and mailing lists, and coordinating mass mailings.
• Prepare and maintain financial and operational reports including donation, pledge, expense, and credit card reports, while supporting accounting, audit, and year-end processes.
• Track Foundation inventory of office and staff supplies.
• Record patient essential and facility improvement distributions.
• Assist with regulatory and organizational compliance by supporting HIPAA requirements, charitable solicitation registrations, and established Foundation policies and procedures.
• Coordinate recurring administrative activities including monthly, fiscal year-end, and calendar year-end responsibilities, as outlined in departmental procedures.
• Maintain Foundation records, reports, and documentation to support fundraising, donor relations, and operations.
• Perform other administrative duties and special projects assigned.

Skills

Office administration

Driver's license

Education

Associate degree in business administration

Job description

Valley Hope Foundation is seeking a Foundation Administrative Assistant to join the Norton, KS office. The role is full-time, 8AM–5PM, supporting donor relations and Foundation operations within a mission-driven environment.

Responsibilities include database maintenance, data entry, reporting, regulatory compliance, and coordination of administrative tasks to ensure data integrity and timely stewardship of donors and patients. Strong office administration experience preferred.