Foundation Donor Support & Admin Specialist

Valley Hope Addiction Treatment & Recovery; Norton (KS); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical coverage up to 85% of premiums

Dental & vision plans

Up to 22 days of PTO

8 paid holidays

Paid parental leave

401(k) with employer match

Tuition assistance to grow your career

Student loan repayment support

PSLF eligible employer

HSA & FSA options

Employee Assistance Program (EAP)

Job summary

Valley Hope Foundation in Norton, KS is seeking a Foundation Administrative Assistant to join our team. This full-time role supports donor management, reporting, and general office functions within the Foundation.

Key duties include maintaining donor records, processing updates, preparing financial reports, coordinating mailings, and ensuring HIPAA compliance. This role requires 1 year of office admin experience and a valid driving license. A Associate degree is preferred.

Qualifications

• One year of work experience with emphasis on office administration.
• Valid and unrestricted driver’s license.

Responsibilities

• Maintain the Foundation donor database with accurate donor records, processing updates, and routine maintenance.
• Provide administrative support for Foundation operations, including data entry, document preparation, filing, mail distribution, and other general office functions.
• Support donor stewardship by assisting with acknowledgments, maintaining communication and mailing lists, and coordinating mass mailings.
• Prepare and maintain financial and operational reports, including donation, pledge, expense, and credit card reports, while supporting accounting, audit, and year-end processes.
• Track Foundation inventory of office and staff supplies.
• Record patient essential and facility improvement distributions.
• Assist with regulatory and organizational compliance by supporting HIPAA requirements, charitable solicitation registrations, and established Foundation policies and procedures.
• Coordinate recurring administrative activities, including monthly, fiscal year-end, and calendar year-end responsibilities, as outlined in departmental procedures.
• Maintain Foundation records, reports, and documentation to support fundraising, donor relations, and operations.
• Perform other administrative duties and special projects assigned.
• Adheres to Valley Hope’s philosophies, policies, and procedures as well as any other regulating bodies.
• Participates in all assigned staff meetings, staff development, and training as required.
• Interacts and communicates with others (patients, co-workers, management, clients, and vendors) in a professional and tactful manner including treating them with respect and consideration regardless of their status or position.]
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Skills

Office administration

Driver's license

Education

Associate degree in business administration

Job description

Valley Hope Foundation in Norton, KS is seeking a Foundation Administrative Assistant to join our team. This full-time role supports donor management, reporting, and general office functions within the Foundation.

Key duties include maintaining donor records, processing updates, preparing financial reports, coordinating mailings, and ensuring HIPAA compliance. This role requires 1 year of office admin experience and a valid driving license. A Associate degree is preferred.