Communications Services Administrative & Records Assistant

The Chronicle Of Higher Education, Inc.; Portales (NM); On-site; USD 32,000 - 48,000; Full time

Job summary

Eastern New Mexico University in Portales is seeking an organized office support professional to assist the Chief Communications Officer. You will communicate with internal and external stakeholders, prepare standard documents, maintain records, and coordinate workflow.

This role requires basic computer skills (Outlook, Word, Excel), attention to policy and branding guidelines, confidentiality, and the ability to work with a diverse campus community.

Qualifications

• High school diploma or equivalent and at least six months of related experience.
• Proficiency with Microsoft Outlook, Word, and Excel.

Responsibilities

• Perform and supervise administrative duties for day-to-day operations of the unit.
• Handle and maintain records for student and staff hiring, paperwork, payroll, budgets, vacations, and sick leave.
• Plan and organize clerical needs for the Office of Communication Services (OCS) within the unit goals.
• Support clerical needs of Advancement and Public Relations.
• Provide information to the University verbally and in writing as requested.
• Review work for conformity with policy, procedures, format, content, grammar, and neatness.
• Order nametags and ENMU look shirts for all departments.
• Maintain supplies, inventory and budget.
• Manage U.S. Bank electronic sign posting and correspondence.
• Back-up for social media posting and assist with tracking deadlines.
• Greet and direct visitors, answer phones and department emails, and resolve routine problems.
• Fulfill requests from public stakeholders for ENMU promotional materials.
• Maintain confidentiality regarding unit activities.
• Regular and predictable attendance is required.
• Perform other related duties as assigned.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Interpersonal communication

Team collaboration

Education

High school diploma

Job description

Eastern New Mexico University in Portales is seeking an organized office support professional to assist the Chief Communications Officer. You will communicate with internal and external stakeholders, prepare standard documents, maintain records, and coordinate workflow.

This role requires basic computer skills (Outlook, Word, Excel), attention to policy and branding guidelines, confidentiality, and the ability to work with a diverse campus community.