Foundation Admin & Donor Relations Specialist

Valley-Hope-Addiction-Treatment-and-Recovery-1; Norton (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical coverage up to 85% premiums

Dental & Vision plans

Up to 22 days PTO

8 paid holidays

Paid parental leave

401(k) with employer match

Tuition assistance

Student loan repayment

PSLF eligible employer

HSA/FSA options

Employee Assistance Program

Job summary

Valley Hope Foundation in Norton, KS seeks a Foundation Administrative Assistant to support donor records, reporting, and daily operations in a fast-paced office.

The role manages donor database updates, prepares financial and operational reports, coordinates mailings, and assists with HIPAA compliance and regulatory filings while upholding Valley Hope's mission and values. This is a full-time, on-site position with competitive benefits.

Qualifications

• One year of work experience with an emphasis on office administration.
• Valid and unrestricted driver's license.
• Preferred: Associate degree with emphasis in business administration.
• Two years of work experience with an emphasis on office administration.

Responsibilities

• Maintain the Foundation donor database by ensuring accurate donor records, processing updates, and completing routine database maintenance to support data integrity and compliance.
• Provide administrative support for Foundation operations, including data entry, document preparation, filing, mail distribution, and other general office functions.
• Support donor stewardship by assisting with acknowledgments, maintaining communication and mailing lists, and coordinating mass mailings.
• Prepare and maintain financial and operational reports, including donation, pledge, expense, and credit card reports, while supporting accounting, audit, and year-end processes.
• Track Foundation inventory of office and staff supplies.
• Record patient essential and facility improvement distributions.
• Assist with regulatory and organizational compliance by supporting HIPAA requirements, charitable solicitation registrations, and established Foundation policies and procedures.
• Coordinate recurring administrative activities, including monthly, fiscal year-end, and calendar year-end responsibilities, as outlined in departmental procedures.
• Maintain Foundation records, reports, and documentation to support fundraising, donor relations, and operations.
• Perform other administrative duties and special projects assigned.

Skills

Office administration

Driver's license

Education

Associate degree in business administration

Job description

Valley Hope Foundation in Norton, KS seeks a Foundation Administrative Assistant to support donor records, reporting, and daily operations in a fast-paced office.

The role manages donor database updates, prepares financial and operational reports, coordinates mailings, and assists with HIPAA compliance and regulatory filings while upholding Valley Hope's mission and values. This is a full-time, on-site position with competitive benefits.