Foundation Admin Assistant - Donor Data & Reports

Valley Hope; Kansas; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision plans

PTO 22 days

8 paid holidays

Parental leave

401(k) with employer match

Tuition assistance

Student loan repayment support

PSLF eligible employer

HSA & FSA options

EAP

Job summary

Valley Hope Foundation is hiring a Foundation Administrative Assistant to support donor relations, data entry, and office operations from our Norton, KS office. This role focuses on maintaining donor records, preparing reports, and coordinating communications while upholding HIPAA and foundation policies.

The position offers traditional office hours, benefits, and a chance to contribute to addiction recovery efforts through structured administrative support and cross-functional collaboration

Qualifications

• One (1) year of work experience with an emphasis on office administration.
• Valid and unrestricted driver’s license.
• Associate degree in business administration preferred.

Responsibilities

• Maintain the Foundation donor database by ensuring accurate donor records, processing updates, and completing routine database maintenance to support data integrity and compliance.
• Provide administrative support for Foundation operations, including data entry, document preparation, filing, mail distribution, and other general office functions.
• Support donor stewardship by assisting with acknowledgments, maintaining communication and mailing lists, and coordinating mass mailings.
• Prepare and maintain financial and operational reports, including donation, pledge, expense, and credit card reports, while supporting accounting, audit, and year-end processes.
• Track Foundation inventory of office and staff supplies.
• Record patient essential and facility improvement distributions.
• Assist with regulatory and organizational compliance by supporting HIPAA requirements, charitable solicitation registrations, and established Foundation policies and procedures.
• Coordinate recurring administrative activities, including monthly, fiscal year-end, and calendar year-end responsibilities, as outlined in departmental procedures.
• Maintain Foundation records, reports, and documentation to support fundraising, donor relations, and operations.
• Perform other administrative duties and special projects assigned.
• Adheres to Valley Hope’s philosophies, policies, and procedures as well as any other regulating bodies.
• Participates in all assigned staff meetings, staff development, and training as required.
• Interacts and communicates with others (patients, co-workers, management, clients, and vendors) in a professional and tactful manner including treating them with respect and consideration regardless of their status or position.

Education

Associate degree in business administration

Job description

Valley Hope Foundation is hiring a Foundation Administrative Assistant to support donor relations, data entry, and office operations from our Norton, KS office. This role focuses on maintaining donor records, preparing reports, and coordinating communications while upholding HIPAA and foundation policies.

The position offers traditional office hours, benefits, and a chance to contribute to addiction recovery efforts through structured administrative support and cross-functional collaboration