Forecasting & PMO Operations Specialist

CBRE; Fremont (CA); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE in Fremont is seeking an Operations Administrator to support reporting, forecasting, deal pricing, and bid support across Estimating, Operations, and Finance. You will manage project setup, PO/CO, and drive cost tracking through the project lifecycle.

This role requires at least 3 years of experience in operations administration, strong Excel and PMO tooling, and the ability to produce variance analyses and dashboards.

Qualifications

• A minimum of 3 years' experience as an Operations Administrator or similar role is preferred.
• A bachelor's degree or equivalent experience in project management or related field is preferred.

Responsibilities

• Generate regular and ad-hoc reports and analyses from project data using Excel or Google Sheets.
• Produce forecasts for project and PMO performance based on historical analysis for resource planning, budgeting, and timeline prediction.
• Prepare project status reports for management review and communicate project progress to clients.
• Provide detailed financial variance analysis and reporting.
• Maintain a PMO dashboard for real-time visualization of project health indicators and benchmarks.
• Assist Estimating and Ops in deal development and resource pricing.
• Support bid entry into PCMX/PSFT systems and contribute to bid management.
• Lead all aspects of PMO operations, including detailed project plans and tracking.
• Handle Purchase Orders (PO) and Change Orders (CO).
• Support project managers with tools, templates, and methodologies for planning, execution, and monitoring projects.
• Ensure project parameters align with client needs and company standards.
• Monitor existing projects to ensure timely execution and completion.
• Track project costs and conduct post-mortem analyses.

Skills

Forecasting

Reporting

Data analysis

Communication

PMO operations

Education

Bachelor's degree

Tools

MS Project

myProjects

Job description

CBRE in Fremont is seeking an Operations Administrator to support reporting, forecasting, deal pricing, and bid support across Estimating, Operations, and Finance. You will manage project setup, PO/CO, and drive cost tracking through the project lifecycle.

This role requires at least 3 years of experience in operations administration, strong Excel and PMO tooling, and the ability to produce variance analyses and dashboards.