Food Service Data & Procurement Coordinator

University at Buffalo Campus Dining & Shops; Buffalo (NY); On-site; USD 21,000 - 30,000; Part time

Job summary

The University at Buffalo Campus Dining & Shops is seeking a part-time Food Service Administrative Coordinator to support procurement systems, vendor data, pricing updates, and reporting. The role emphasizes data accuracy, system maintenance, and timely communication with operational units.

Typical hours are 9am–2:30pm, Monday through Friday, with responsibilities including processing requests, updating recipes and pricing, and assisting with invoice handling in a professional office setting.

Qualifications

• At least 1 year clerical experience; accounting office preferred.
• Strong communication and detail orientation.
• Able to motivate and train staff; works well in a team.
• Excellent time management to meet deadlines.
• Proficient computer skills including spreadsheets and email.

Responsibilities

• Process new item requests and establish vendor items.
• Manage substitute items to ensure accurate orders.
• Activate and deactivate vendor items as needed.
• Delete, reopen, and update requisitions as required.
• Enter, maintain, and update recipes within the food service system.
• Update product pricing to reflect current costs and vendor information.
• Assist with invoice receipt and processing as needed.
• Track and maintain out-of-stock item reports.
• Generate inventory reports and assist with related reporting needs.
• Maintain database information related to sustainability labeling.
• Identify, troubleshoot, and resolve food service database issues.
• Communicate updates with operational units regarding database updates.
• Perform general administrative duties and record retention.

Skills

Communication skills

Detail oriented

Time management

Team collaboration

Microsoft Office

Education

High School Diploma

Tools

Spreadsheets

Word processing

Desktop publishing

Email

Internet research

Multimedia

Job description

The University at Buffalo Campus Dining & Shops is seeking a part-time Food Service Administrative Coordinator to support procurement systems, vendor data, pricing updates, and reporting. The role emphasizes data accuracy, system maintenance, and timely communication with operational units.

Typical hours are 9am–2:30pm, Monday through Friday, with responsibilities including processing requests, updating recipes and pricing, and assisting with invoice handling in a professional office setting.