FMLA & Leave Programs Specialist

Diamondback E&P LLC; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

Diamondback Energy is seeking an HR Leave Specialist to administer all leave programs (FMLA, ADA, personal, medical, parental, military, and state-specific leaves) from intake to return to work.

The role includes managing the ADA interactive process, coordinating accommodations, and ensuring timely, compliant notices while maintaining accurate files and data integrity. Strong communication and discretion are essential.

Qualifications

• Bachelor’s degree in human resources, business, or related field preferred; equivalent experience considered.
• 3–5 years of experience administering FMLA, ADA, or leave programs preferred.
• Strong knowledge of federal and state leave laws (FMLA, ADA, USERRA, workers’ compensation, state leave statutes).
• Exceptional attention to detail and ability to manage sensitive information with discretion.
• Strong communication and customer service skills, with the ability to explain complex processes clearly.

Responsibilities

• Administer all leave programs, including FMLA, ADA, personal leave, medical leave, parental leave, military leave, and state‑specific leaves.
• Manage the ADA interactive process, including gathering medical documentation, identifying potential accommodations, and coordinating with managers.
• Facilitate return‑to‑work processes, including fitness‑for‑duty certifications, transitional duty, and accommodation plans.
• Monitor restrictions and follow‑up dates, ensuring employees do not return to full duty without appropriate clearance.
• Escalate complex ADA cases or unusual medical situations to the Director of Compliance & Employee Engagement.
• Serve as the HR liaison for workers’ compensation claims, in partnership with the Legal Department, which maintains overall ownership of the workers’ compensation program.
• Track work status reports, restrictions, and return‑to‑work updates.
• Ensure alignment between workers’ compensation, ADA, and FMLA requirements.
• Maintain complete and compliant leave files, ensuring all documentation meets federal, state, and internal standards.
• Ensure timely delivery of required notices, including eligibility, designation, and rights & responsibilities.
• Monitor state and federal leave law changes and apply updates to processes and communications.
• Provide clear, empathetic guidance to employees, navigating leave options and requirements.
• Educate managers on leave processes, timelines, and their responsibilities.
• Communicate proactively to prevent delays, missed deadlines, or compliance risks.

Skills

Leave program administration

FMLA/ADA knowledge

Communication skills

Attention to detail

Customer service

Education

Bachelor’s degree or equivalent experience

Job description

Diamondback Energy is seeking an HR Leave Specialist to administer all leave programs (FMLA, ADA, personal, medical, parental, military, and state-specific leaves) from intake to return to work.

The role includes managing the ADA interactive process, coordinating accommodations, and ensuring timely, compliant notices while maintaining accurate files and data integrity. Strong communication and discretion are essential.