Floating Administrative Associate — Flexible Support

Stanford University; Palo Alto (CA); Hybrid; USD 37,000 - 69,000; Full time

Benefits offered by this job

PTO days

Health benefits

Flexible work options

Tuition assistance

403(b) plan

Wellness programs

Commuter benefits

Regular full-time eligible

Job summary

Stanford University, Department of Anesthesiology, Perioperative and Pain Medicine, is seeking a full-time Administrative Associate (Administrative Associate 2) to provide a range of administrative support to multiple divisions. The floating role offers variety and opportunities to learn about programs and research across the department.

The successful candidate will work within a Clinical Operations team, handle scheduling, travel arrangements, document production, and basic financial tasks,

Qualifications

• Proficient computer skills and demonstrated experience with office software and email applications.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks.
• Excellent customer service and interpersonal skills; capable of working independently or in a team.

Responsibilities

• Respond to inquiries and determine appropriate actions; act as a resource for policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; coordinate vendors and logistics.
• Draft and format routine communications; prepare documents, course handouts, proposals, and materials.
• Plan and schedule calendars, resolve conflicts, and arrange travel per policies.
• Process routine financial transactions and monitor expenditures.
• Maintain office supplies and coordinate vendor quotes; coordinate office moves.
• Serve as a point of contact for maintenance, health and safety, and facility concerns.

Skills

Proficient computer skills

Strong organizational skills

Verbal and written communication

Customer service

Multi-tasking

Education

High school diploma

3 years administrative experience

Tools

Office software

Email applications

Job description

Stanford University, Department of Anesthesiology, Perioperative and Pain Medicine, is seeking a full-time Administrative Associate (Administrative Associate 2) to provide a range of administrative support to multiple divisions. The floating role offers variety and opportunities to learn about programs and research across the department.

The successful candidate will work within a Clinical Operations team, handle scheduling, travel arrangements, document production, and basic financial tasks,