Administrative Associate 2

Stanford University; Palo Alto (CA); On-site; USD 37,000 - 69,000; Full time

Benefits offered by this job

PTO days

Health benefits

Flexible work options

Tuition assistance

403(b) plan

Wellness programs

Commuter benefits

Regular full-time eligible

Job summary

Stanford University, Department of Anesthesiology, Perioperative and Pain Medicine, is seeking a full-time Administrative Associate (Administrative Associate 2) to provide a range of administrative support to multiple divisions. The floating role offers variety and opportunities to learn about programs and research across the department.

The successful candidate will work within a Clinical Operations team, handle scheduling, travel arrangements, document production, and basic financial tasks,

Qualifications

• Proficient computer skills and demonstrated experience with office software and email applications.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks.
• Excellent customer service and interpersonal skills; capable of working independently or in a team.

Responsibilities

• Respond to inquiries and determine appropriate actions; act as a resource for policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; coordinate vendors and logistics.
• Draft and format routine communications; prepare documents, course handouts, proposals, and materials.
• Plan and schedule calendars, resolve conflicts, and arrange travel per policies.
• Process routine financial transactions and monitor expenditures.
• Maintain office supplies and coordinate vendor quotes; coordinate office moves.
• Serve as a point of contact for maintenance, health and safety, and facility concerns.

Skills

Proficient computer skills

Strong organizational skills

Verbal and written communication

Customer service

Multi-tasking

Education

High school diploma

3 years administrative experience

Tools

Office software

Email applications

Job description

Stanford University Department of Anesthesiology, Perioperative and Pain Medicine is looking for a full-time, benefits-eligible floating Administrative Associate (Administrative Associate 2). As a floating Administrative Associate, this position will provide a variety of administrative support to divisions throughout the Department of Anesthesia. The length of each “float” assignment will vary depending on the needs of the specific workgroup. Our hire will have the opportunity to learn more about the programs and research supported by the Department of Anesthesia, Perioperative, and Pain Medicine and as positions open up, have the opportunity to apply for a position in the division that best supports her/his personal and professional interests.

The Floating Administrator will have some administrative associate experience in a highly professional setting and the ability to work independently and in a team environment wearing many hats. The position will function as a part of a Clinical Operations team reporting to the Associate Clinical Operations Manager who is passionate about working as a team and further enhancing professional development within the team.

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, and postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html

For more information about the department visit: http://medicine.stanford.edu/

Respond to inquiries, and determine and take appropriate actionas required. Serve as a resource regarding a defined set of policies andprocedures.

Perform duties associated with scheduling, organizing, andoperating conferences, seminars, and events, including recommendingvendors for services, overseeing the production and distribution ofmaterials, coordinating logistics, and serving as liaison with internaland external vendors.

Draft and/or generate routine communications; coordinateproduction (formatting, copying, etc.) and dissemination of documents,such as presentations, course handouts, grant proposals, conference andseminar materials, reports, brochures, and displays.

Plan and schedule calendar(s) based on consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit,university, and sponsor policies.

Process and monitor routine financial transactions, which mayinclude researching and resolving discrepancies.

Maintain office supplies and equipment; obtain vendor quotations,as needed. Coordinate office moves.

May serve as the point of contact for general maintenance, healthand safety, and other facility concerns within the unit(s); report anyincidents or potential safety problems to appropriate representatives.Track completion of required training.

Maintain approved content on websites.

May perform human resources transactional support, e.g. timecards, I9s, and/or faculty affairs support.

May guide and train student and/or contingent workers includingscheduling, assigning, and prioritizing workloads, setting appropriatedeadlines, and reviewing work for quality and timeliness.

High school diploma and three years of administrative experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities

Proficient computer skills and demonstrated experience withoffice software and email applications.

Demonstrated success in following through and completing routinetasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

Job Info

• Pay Range Represents the job market pay range and may be adjusted depending on the geographic work location. $27.24 - $50.84
• Pay Frequency Hourly
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Regular or Temporary Regular
• Job Schedule Full time
• Job Category Administration
• Posting Date 08/18/2026, 07:36 PM
• Grade The grade level indicates the position's classification within the organization's pay scale and responsibility structure. E
• Job Identification 200725

Benefits that support you, and your future

• 18+ PTO days per year
• Health benefits start when you start
• Flexible work options
• $6000+ annual tuition and training assistance
• 403(b) plan
• Mental health and wellness programs
• Free and discounted commuter transportation
• Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationships.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more