Floating Administrative Associate 2: Dept-wide Support

Stanford University School of Medicine

Palo Alto (CA)

On-site

USD 60,000 - 75,000

Full time

6 days ago

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Job summary

Stanford University School of Medicine is seeking a full-time Floating Administrative Associate to provide diverse administrative support across divisions within the Department of Anesthesiology, Perioperative, and Pain Medicine. The role offers learning opportunities as float assignments vary by workgroup and reports to the Associate Clinical Operations Manager.

Ideal candidates will have prior administrative experience in a professional setting, possess strong organizational and communication

Qualifications

Proficient computer skills and experience with office software and email applications.
Demonstrated success in completing routine tasks and following through on duties.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multitask.

Responsibilities

Respond to inquiries and act as a resource on policies and procedures.
Schedule, organize, and coordinate conferences, seminars, and events; liaise with vendors.
Draft and disseminate routine communications and materials.
Plan calendars, resolve conflicts, and arrange travel per policies.
Process routine financial transactions and resolve discrepancies.
Maintain office supplies and coordinates moves; handle facilities concerns.