Flight Record Coordinator

embryriddle; Daytona Beach (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Generous Time Off

Tuition Coverage

Retirement Contributions

Personal Leave

Job summary

Embry-Riddle Aeronautical University - Daytona Beach is seeking a detail-oriented Flight Record Coordinator to serve as the liaison between the Office of the Registrar and the Daytona Beach and Prescott Flight Departments. The role ensures accurate data exchange between academic and flight operations systems, maintains regulatory compliance, and supports audits.

You will review records for discrepancies, communicate student status to partner offices, and help implement improvements to flight

Qualifications

• Bachelor's degree required.
• 1–3 years of relevant Admin/Compliance/Higher Ed/Flight Ops experience required.
• Strong knowledge of FAA, DOE, TSA and VA regulations and academic policies.
• Proficiency with student information systems (e.g., PeopleSoft) and flight scheduling software (ETA).
• Experience with Microsoft Access and Excel highly desired.

Responsibilities

• Coordinate data exchange between the Registrar and Flight Departments across Daytona Beach and Prescott programs.
• Maintain regulatory compliance and support internal and external audits.
• Review and resolve discrepancies in flight training and academic records.
• Communicate student status information to partner offices using established channels.
• Identify process gaps and contribute to improvements in flight and academic records procedures.

Skills

Attention to detail

Problem solving

Organizational skills

Regulatory knowledge

Education

Bachelor's Degree

Tools

PeopleSoft

ETA software

MS Access

Excel

Job description

The Opportunity

Embry-Riddle Aeronautical University - Daytona Beach is seeking a detail-oriented and collaborative Flight Record Coordinator to serve as a vital link between the Office of the Registrar and the Daytona Beach and Prescott Flight Departments. Reporting to the University Registrar, this unique cross-functional role is responsible for ensuring the accurate exchange of data between academic and flight operations systems, maintaining regulatory compliance, communicating student status information to partner offices and supporting internal and external audits, record discrepancy review and resolution of record issues. The Coordinator will be responsible for ensuring appropriate messaging is departed to students through established communication channels. Additionally, this individual will maintain procedures, identify process gaps, and support improvements related to flight training records and academic records.

About us

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence-and help shape the future of aerospace.

Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.

Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period.

Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Qualifications

• Bachelor's Degree.
• A minimum of 1 to 3 years of relevant work experience is required. Type of work-related experience: Administrative/Compliance/Higher Ed/Flight Ops
• Strong knowledge of FAA, DOE, TSA and VA regulations and academic policies.
• Excellent attention to detail, problem-solving skills, and organizational abilities.
• Proficiency with student information systems (e.g., PeopleSoft) and flight scheduling (ETA) software.
• Experience with Microsoft Access and Excel strongly desired

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local la