Flight Record Coordinator

Embry-Riddle; Daytona Beach, Northern (FL, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous Time Off

Tuition Coverage

Retirement Contributions

Personal Leave

Job summary

Embry-Riddle Aeronautical University—Daytona Beach is seeking a detail-oriented Flight Record Coordinator to bridge the Registrar's Office and Flight Departments. You will ensure accurate data exchange across systems, support audits, and maintain compliant academic and flight records.

The role requires FAA/TSA/DOE/VA regulatory understanding and experience with student information systems. The position reports to the University Registrar, with responsibilities spanning record management,

Qualifications

• Bachelor's Degree required; 1–3 years of relevant work experience in Administrative/Compliance/Higher Ed/Flight Ops.
• Strong knowledge of FAA, TSA, DOE and VA regulations and academic policies.
• Proficiency with student information systems and flight scheduling software; experience with Excel/Access preferred.

Responsibilities

• Serve as a link between the Registrar's Office and Flight Departments to ensure accurate data exchange.
• Maintain regulatory compliance and support internal/external audits; resolve record issues.
• Communicate student status information via established channels and document procedures for improvements.

Skills

Attention to detail

Problem solving

Organizational skills

Communication

Education

Bachelor's Degree

Tools

PeopleSoft

ETA scheduling software

Microsoft Access

Excel

Job description

Job Description The Opportunity

Embry‑Riddle Aeronautical University—Daytona Beach is seeking a detail‑oriented and collaborative Flight Record Coordinator to serve as a vital link between the Office of the Registrar and the Daytona Beach and Prescott Flight Departments. Reporting to the University Registrar, this unique cross‑functional role is responsible for ensuring the accurate exchange of data between academic and flight operations systems, maintaining regulatory compliance, communicating student status information to partner offices and supporting internal and external audits, record discrepancy review and resolution of record issues. The Coordinator will be responsible for ensuring appropriate messaging is departed to students through established communication channels. Additionally, this individual will maintain procedures, identify process gaps, and support improvements related to flight training records and academic records. The ideal candidate will be skilled in student data management, understand FAA, TSA, DOE and VA regulations as they pertain to flight training programs, and be experienced in higher education processes involving academic record management, satisfactory academic progress, registration, and scheduling.

About us

For over 100 years, Embry‑Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in DaytonaBeach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries. Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next‑generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real‑world challenges and shaping the technologies that will define tomorrow. Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry‑Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

Benefits

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full‑time employees in your first year.

Qualifications

• Qualifications Bachelor's Degree. A minimum of 1 to 3 years of relevant work experience is required. Type of work-related experience: Administrative/Compliance/Higher Ed/Flight Ops Strong knowledge of FAA, DOE, TSA and VA regulations and academic policies.
• Excellent attention to detail, problem‑solving skills, and organizational abilities.
• Proficiency with student information systems ("e.g., PeopleSoft") and flight scheduling (ETA) software.
• Experience with Microsoft Access and Excel strongly desired.

Embry‑Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry‑Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities.

Embry‑Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry‑Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school‑administered programs or activities. For further information, please visit our website.

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