Flexible Multidepartment Administrative Assistant (Float)

Emergela; Louisiana (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

The Emerge Center is seeking a highly organized Administrative Assistant-Float to provide administrative support across the organization. This role is a flexible resource, serving as coverage and support wherever needed to keep daily operations running smoothly.

You will assist with scheduling, data entry, filing, document preparation, and handling calls and emails, while maintaining organized records and supporting multiple departments as priorities shift.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, or customer service experience preferred.
• Experience in medical office scheduling or intake coordination strongly preferred.
• Familiarity with Medtron or similar EMR systems a plus.
• Proficiency with Microsoft Office and general computer applications.
• Ability to learn and navigate multiple software systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Prolonged periods of sitting and working at a computer.

Responsibilities

• Provide general administrative and clerical support to departments throughout The Emerge Center.
• Assist with scheduling, data entry, filing, scanning, copying, and maintaining records.
• Prepare documents, forms, reports, and other administrative materials.
• Manage incoming calls, emails, mail, and other correspondence as needed.
• Assist with maintaining organized and accurate electronic and paper files.
• Provide administrative coverage for staff during periods of increased workload.
• Assist different departments with short-term projects and ongoing administrative needs.
• Step into various office functions as priorities change.
• Help identify administrative gaps and take initiative to address them.
• Support special projects, events, meetings, and organizational initiatives.

Skills

Highly organized

Excellent communication

Customer service

Multitasking

Team player

Confidentiality

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Office

Medtron/EMR systems

Job description

The Emerge Center is seeking a highly organized Administrative Assistant-Float to provide administrative support across the organization. This role is a flexible resource, serving as coverage and support wherever needed to keep daily operations running smoothly.

You will assist with scheduling, data entry, filing, document preparation, and handling calls and emails, while maintaining organized records and supporting multiple departments as priorities shift.