Flexible Admin Assistant (Float) - Part-Time

Emergela; Louisiana (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

The Emerge Center is seeking an Administrative Assistant-Float to provide flexible administrative support across the organization. This role acts as a resource for multiple departments, ensuring daily operations run smoothly and stepping into different responsibilities as needed.

You will support scheduling, data entry, filing, and record maintenance, while handling calls, emails, and correspondence. The position requires strong organization, communication skills, and discretion in handling

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, customer service, or related experience preferred.
• Prior experience in medical office scheduling or intake coordination strongly preferred.
• Familiarity with Medtron or similar EMR systems a plus.
• Proficiency with Microsoft Office and general computer applications.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide general administrative and clerical support to departments throughout the organization.
• Assist with scheduling, data entry, filing, scanning, and maintaining records.
• Prepare documents, forms, reports, and other administrative materials.
• Manage incoming calls, emails, mail, and other correspondence as needed.
• Assist with maintaining organized and accurate electronic and paper files.
• Provide administrative coverage for staff who are out of the office or during increased workload.
• Assist different departments with short-term projects and ongoing administrative needs.
• Step into various office functions as priorities change.
• Help identify administrative gaps and address them proactively.
• Support special projects, events, meetings, and organizational initiatives.
• Greet families, visitors, vendors, and employees in a professional manner.
• Maintain a positive, organized, and professional office environment.
• Direct questions to the appropriate department.
• Provide excellent customer service to internal and external stakeholders.

Skills

Highly organized

Multi-tasking

Adaptable to change

Proactive

Excellent communication

Education

High school diploma

Tools

Microsoft Office

EMR systems

Job description

The Emerge Center is seeking an Administrative Assistant-Float to provide flexible administrative support across the organization. This role acts as a resource for multiple departments, ensuring daily operations run smoothly and stepping into different responsibilities as needed.

You will support scheduling, data entry, filing, and record maintenance, while handling calls, emails, and correspondence. The position requires strong organization, communication skills, and discretion in handling