Fleet Services Coordinator: Parts, Scheduling & Admin

raymourotp; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Raymour & Flanigan is seeking a Fleet Services Coordinator to support the Fleet Maintenance team. You will source and stock parts, manage high-use parts, and maintain repair records using Transman and Onbase.

The role requires strong communication, multitasking, and the ability to work independently or with a team. The position focuses on accurate inventory control, invoice processing, and coordinating with the fleet team to ensure smooth vehicle operations.

Qualifications

• Strong administrative skills and multitasking in a fast-paced environment.
• Excellent communication, both verbal and written, with internal customers.
• Valid driver's license with clean motor vehicle record.

Responsibilities

• Sourcing, purchasing, and stocking parts for vehicle repairs at the onsite fleet shop.
• Distributing and charging out high-use/high-value parts company-wide.
• Using Transman to create/close repair orders, track PM/inspection due dates, and record fuel usage.
• Updating parts inventory and conducting weekly spot checks and annual stock takes.
• Reviewing and coding invoices using Onbase system.
• Ability to move company cars as needed and coordinate with fleet team remotely.

Skills

Communication

Driver's license

Interpersonal skills

Computer skills

Detail oriented

Time management

Team player

Multitasking

Fast-paced

Education

High School Diploma or equivalent

Tools

Transman

Onbase

Job description

Raymour & Flanigan is seeking a Fleet Services Coordinator to support the Fleet Maintenance team. You will source and stock parts, manage high-use parts, and maintain repair records using Transman and Onbase.

The role requires strong communication, multitasking, and the ability to work independently or with a team. The position focuses on accurate inventory control, invoice processing, and coordinating with the fleet team to ensure smooth vehicle operations.