Fleet Planning & Admin Specialist

City-of-Cleveland,-Oh; Cleveland (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Cleveland is seeking an administrative support specialist for Fleet Planning and Operations. Under general direction, you will handle memos, reports, data entry, and maintain records, coordinating projects and scheduling meetings.

You will track license plates, emissions, vehicle readiness, and respond to routine inquiries, with emphasis on accuracy, organization, and effective communication within a busy municipal fleet environment.

Qualifications

• Associates Degree in Business or Public Administration or closely related field preferred.
• Two years of full-time paid experience in government or private industry office administration required, or any equivalent combination of education, training and experience may substitute for each year of college education lacking.
• Proficiency in office software (such as Microsoft Office, including Word, Excel and Outlook).
• Strong organizational, written and verbal communicatoin skills with attention to detail.

Responsibilities

• Provides administrative support to the Manager of Fleet Planning and Operations. Assists with tracking the conditions of license plates, emissions testing, summer/winter preparation of equipment and vehicles.
• Monitors vehicle towing and recovery. Monitors daily vehicle and equipment status to ensure vehicles are available for service.
• Attends new vehicle & equipment orientation by vendors. Pick up parts and supplies as need for equipment and vehicle maintenance.
• Survey AVL equipped vehicles to ensure AVL units are functioning properly.

Skills

Office administration

Communication skills

Data entry

Education

Associate degree in Business or Public Administration

Tools

MS Office

Job description

City of Cleveland is seeking an administrative support specialist for Fleet Planning and Operations. Under general direction, you will handle memos, reports, data entry, and maintain records, coordinating projects and scheduling meetings.

You will track license plates, emissions, vehicle readiness, and respond to routine inquiries, with emphasis on accuracy, organization, and effective communication within a busy municipal fleet environment.