Fleet Planning Administrative Specialist

City of Cleveland; Cleveland (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Cleveland is seeking an administrative support specialist to assist the Manager of Fleet Planning and Operations. You will prepare memos, manage records, schedule meetings, and track vehicle-related data to keep the fleet running smoothly.

Ideal candidates have an associates degree and at least two years of office experience, with strong Microsoft Office skills and excellent written and verbal communication. This role supports city operations with attention to detail.

Qualifications

• Associates Degree in Business or Public Administration or closely related field preferred.
• Two years of full-time paid experience in government or private industry office administration required, or any equivalent combination of education, training and experience may substitute for each year of college education lacking.
• Proficiency in office software (such as Microsoft Office, including Word, Excel and Outlook).
• Strong organizational, written and verbal communicatoin skills with attention to detail.

Responsibilities

• Provides administrative support to the Manager of Fleet Planning and Operations.
• Assists with tracking the conditions of license plates, emissions testing, summer/winter preparation of equipment and vehicles.
• Monitors vehicle towing and recovery.
• Monitors daily vehicle and equipment status to ensure vehicles are available for service.
• Attends new vehicle & equipment orientation by vendors.
• Pick up parts and supplies as need for equipment and vehicle maintenance.
• Survey AVL equipped vehicles to ensure AVL units are functioning properly.

Skills

MS Office proficiency

Data entry

Strong written and verbalcommunication

Organizational skills

Education

Associates Degree in Business or Public Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

City of Cleveland is seeking an administrative support specialist to assist the Manager of Fleet Planning and Operations. You will prepare memos, manage records, schedule meetings, and track vehicle-related data to keep the fleet running smoothly.

Ideal candidates have an associates degree and at least two years of office experience, with strong Microsoft Office skills and excellent written and verbal communication. This role supports city operations with attention to detail.