Assistant Administrator I

City of Cleveland; Cleveland (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Cleveland is seeking an administrative support specialist to assist the Manager of Fleet Planning and Operations. You will prepare memos, manage records, schedule meetings, and track vehicle-related data to keep the fleet running smoothly.

Ideal candidates have an associates degree and at least two years of office experience, with strong Microsoft Office skills and excellent written and verbal communication. This role supports city operations with attention to detail.

Qualifications

• Associates Degree in Business or Public Administration or closely related field preferred.
• Two years of full-time paid experience in government or private industry office administration required, or any equivalent combination of education, training and experience may substitute for each year of college education lacking.
• Proficiency in office software (such as Microsoft Office, including Word, Excel and Outlook).
• Strong organizational, written and verbal communicatoin skills with attention to detail.

Responsibilities

• Provides administrative support to the Manager of Fleet Planning and Operations.
• Assists with tracking the conditions of license plates, emissions testing, summer/winter preparation of equipment and vehicles.
• Monitors vehicle towing and recovery.
• Monitors daily vehicle and equipment status to ensure vehicles are available for service.
• Attends new vehicle & equipment orientation by vendors.
• Pick up parts and supplies as need for equipment and vehicle maintenance.
• Survey AVL equipped vehicles to ensure AVL units are functioning properly.

Skills

MS Office proficiency

Data entry

Strong written and verbalcommunication

Organizational skills

Education

Associates Degree in Business or Public Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Under general direction, provides administrative and operational support to assigned department or division. Prepares routine communications including memos, correspondence, emails, reports, and other documents. Performs data entry and assists with compiling and organizing information. Maintains and updates office records, files, and documentation. Assists with coordinating projects, assignments, and departmental activities. Schedules meetings and responds to routine inquiries. Utilizes standard office software and systems to complete assigned tasks. Performs related duties as required.

• Associates Degree in Business or Public Administration or closely related field preferred.
• Two years of full-time paid experience in government or private industry office administration required, or any equivalent combination of education, training and experience may substitute for each year of college education lacking.
• Proficiency in office software (such as Microsoft Office, including Word, Excel and Outlook).
• Strong organizational, written and verbal communicatoin skills with attention to detail.

Primary Responsibilities

Provides administrative support to the Manager of Fleet Planning and Operations. Assists with tracking the conditions of license plates, emissions testing, summer/winter preparation of equipment and vehicles. Monitors vehicle towing and recovery. Monitors daily vehicle and equipment status to ensure vehicles are available for service. Attends new vehicle & equipment orientation by vendors. Pick up parts and supplies as need for equipment and vehicle maintenance. Survey AVL equipped vehicles to ensure AVL units are functioning properly.

Preferred Requirements

• Prior experience and knowledge of fleet programs including warranty programs, AVL systems and fleet maintenance software applications.
• Experience with the business needs relating to maintenance and planning for large equipment fleets.
• Must have a valid State of Ohio Driver’s License.

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.