Fleet & Parts Admin Specialist

Republic Services; Cleveland (OH); On-site; USD 23,000 - 31,000; Full time

Benefits offered by this job

Comprehensive medical benefits

Dental and vision plans

401(k) plan with company match

Paid Time Off

Employee discount programs

Job summary

Republic Services is seeking a Maintenance Clerk in Ohio to provide essential administrative support for the maintenance team. The role involves managing parts inventory, updating fleet data, and coordinating with vendors to ensure timely ordering, receipt, and payment processing for goods and services.

The position requires at least 1 year of office experience and maintenance industry exposure, with responsibilities that include processing purchase orders and generating management reports.

Qualifications

• 1 year of general office experience or equivalent training.
• Related experience in a maintenance / trucking industry.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals.
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports.
• May assist with the parts organization and inventory.
• Performs other job-related duties as assigned.

Skills

General office experience

Maintenance industry experience

Job description

Republic Services is seeking a Maintenance Clerk in Ohio to provide essential administrative support for the maintenance team. The role involves managing parts inventory, updating fleet data, and coordinating with vendors to ensure timely ordering, receipt, and payment processing for goods and services.

The position requires at least 1 year of office experience and maintenance industry exposure, with responsibilities that include processing purchase orders and generating management reports.