Fleet Maintenance Admin & Inventory Specialist

Republic Services; Greenfield (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive medical benefits

Dental plans

Vision coverage

Retirement plan with company match

Employee Stock Purchase Plan (ESPP)

Paid Time Off (PTO)

Employee discount programs

Job summary

Republic Services in Greenfield, IN is seeking a Maintenance Clerk to provide administrative support to the maintenance function, ensuring parts availability and accurate fleet records. The role supports daily data entry, inventory control, and coordination with vendors while ensuring compliance with corporate policies.

The position emphasizes processing orders, maintaining inventory, and generating reports to assist the Fleet Manager.

Qualifications

• Related experience in a maintenance / trucking industry.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes. Utilizes ePro to process transactions.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals.
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports. This includes analyzing data, identifying trends and outliers, and correcting mistakes where appropriate. Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.
• May assist with the parts organization and inventory.
• Performs other job-related duties as assigned.

Skills

Maintenance/trucking experience

General office experience

Job description

Republic Services in Greenfield, IN is seeking a Maintenance Clerk to provide administrative support to the maintenance function, ensuring parts availability and accurate fleet records. The role supports daily data entry, inventory control, and coordination with vendors while ensuring compliance with corporate policies.

The position emphasizes processing orders, maintaining inventory, and generating reports to assist the Fleet Manager.