Fleet Maintenance Administrator

Republic Services; Chicago (IL); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

401(k) match

ESPP

Job summary

Republic Services is seeking a Maintenance Clerk to provide administrative support to the maintenance function in Chicago. You will assure parts availability, maintain fleet records, and input data daily in the fleet management system.

Key duties include processing purchase orders, coordinating with vendors, inspecting invoices, and generating management reports. A background in maintenance or trucking and at least one year of office experience are preferred.

Qualifications

• 1 year of general office experience or equivalent training.
• Related experience in maintenance / trucking industry.

Responsibilities

• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals.
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports; identifies trends and corrects data errors.

Skills

General office experience

Fleet management familiarity

Vendor coordination

Data entry

Reporting

Tools

ePro

Lawson GL

Fleet management system

Job description

Republic Services is seeking a Maintenance Clerk to provide administrative support to the maintenance function in Chicago. You will assure parts availability, maintain fleet records, and input data daily in the fleet management system.

Key duties include processing purchase orders, coordinating with vendors, inspecting invoices, and generating management reports. A background in maintenance or trucking and at least one year of office experience are preferred.