Fleet Maintenance Admin Coordinator

Republic Services; Pontiac (MI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision coverage

Retirement plan with company match

Paid Time Off (PTO)

Job summary

Republic Services is seeking a Maintenance Clerk to provide administrative support to the maintenance function in Pontiac, MI. The role includes inventory control, data entry into the fleet management system, and preparing purchase orders for management approval.

Ideal candidates have at least 1 year of office experience and related maintenance/trucking industry exposure. The position emphasizes safety and collaboration with the Fleet Manager and accounting teams.

Qualifications

• 1 year of general office experience or equivalent training.
• Related experience in a maintenance / trucking industry.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Receives, tags, stocks and dispenses parts to mechanics according to policy and procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows safety policies; participates with the team to achieve safety goals
• Reconciles Dossier financial data to Lawson ledger.
• Supports the Fleet Manager with analysis of fleet operations reports; resolves data errors and escalates others.
• May assist with the parts organization and inventory.
• Performs other job-related duties as assigned.

Skills

General office experience

Job description

Republic Services is seeking a Maintenance Clerk to provide administrative support to the maintenance function in Pontiac, MI. The role includes inventory control, data entry into the fleet management system, and preparing purchase orders for management approval.

Ideal candidates have at least 1 year of office experience and related maintenance/trucking industry exposure. The position emphasizes safety and collaboration with the Fleet Manager and accounting teams.