Fleet Operations Specialist - Public Service Impact

State of South Carolina; South Carolina; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Public Service Loan ForgivenessProgram

Employee Assistance Program (EAP)

Health, dental, and life insurance

15 days annual (vacation) leave

15 days of sick leave

13 paid holidays

State retirement plans and deferred

TicketatWork and WeSave discounts

Job summary

South Carolina Department of Juvenile Justice (DJJ) is seeking a Vehicle Administrator to plan, coordinate, and administer operational support for Fleet Services. You will help manage the agency's motor pool, track vehicle data, and ensure vendor contract compliance while delivering strong customer service.

The role requires knowledge of state fleet regulations, data entry skills, and proficiency with Microsoft Office. You may work in a state-government environment with youth in its care.

Qualifications

• Must possess and maintain a valid driver’s license.
• General knowledge of State Fleet regulations and how it pertains to state government.
• Knowledge of regulations, policies and practices governing the operation of statewide interagency mail operations and USPS procedures.
• Good oral and data entry skills; proficiency with Microsoft Office (Word & Excel).
• Ability to follow oral and written instructions.

Responsibilities

• Assist with daily management, distribution, and tracking of the agency fleet for efficient resource allocation.
• Enforce fleet policies, safety guidelines, and standard operating procedures.
• Maintain fleet paperwork, spreadsheets, and vehicle data; track usage and maintenance history.
• Assist with processing fleet invoices, receipt reconciliation, and vendor contract tracking.
• Oversee motor pool operations, assign vehicles, log trips and mileage, distribute fuel cards and insurance documents.
• Assist in managing fleet incidents by coordinating with drivers, contacts, insurers, and State Fleet Management.
• Oversee Waste Management, Recycling, and related contracts; review invoices.
• Conduct routine inspections of dumpsters and recycling bins for vendor compliance.
• Serve as backup for agency mail operations, including sorting, processing, and distributing mail and parcels; operate mail vehicles as needed.
• Coordinate car wash/detailing and transport vehicles for maintenance.
• Create Shopping Cart requests in SCEIS for Support Services.
• Assist with purchase orders creation, tracking, and verification.

Skills

Valid driver's license

MS Office (Word & Excel)

Data entry

Oral communication

Written communication

State fleet regulations knowledge

USPS regulations knowledge

Education

High school diploma

Bachelor's degree (substitutable)

Tools

SCEIS

Job description

South Carolina Department of Juvenile Justice (DJJ) is seeking a Vehicle Administrator to plan, coordinate, and administer operational support for Fleet Services. You will help manage the agency's motor pool, track vehicle data, and ensure vendor contract compliance while delivering strong customer service.

The role requires knowledge of state fleet regulations, data entry skills, and proficiency with Microsoft Office. You may work in a state-government environment with youth in its care.