Fleet Support Coordinator

State of South Carolina; Columbia (SC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

Employee Assistance Program (EAP)

Health, dental, and life insurance

15 days annual leave

15 days sick leave

13 paid holidays

State retirement plans

WeSave

TicketatWork

Job summary

The South Carolina Department of Juvenile Justice (DJJ) is seeking a Vehicle Administrator to plan and coordinate operational support for Fleet Services. You will track vehicle data, manage vendor contracts, and support facility operations with exceptional service and process improvements.

Responsibilities include fleet management, policy enforcement, and overseeing mail operations and waste management coordination.

Qualifications

• Proficient data entry and record-keeping skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple tasks and meet deadlines.
• Knowledge of standard office procedures and policies.

Responsibilities

• Assist with daily fleet management, distribution, and tracking for efficient resource use.
• Enforce fleet policies, safety guidelines, and SOPs.
• Maintain fleet paperwork, spreadsheets, and maintenance history.
• Process fleet invoices, reconciliations, and vendor contracts.
• Oversee motor pool operations, logs, fuel cards, and insurance docs.

Skills

Data entry

Oral communication

Time management

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Responsibilities

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

Mission

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

Job Purpose

Under the general supervision of the Fleet Administrative Manager, the Vehicle Administrator plans, coordinates, and administers operational, and logistical support for the agency’s Fleet Services department. Provides support for the efficient allocation and daily management of the agency’s motor pool and fleet, maintains tracking data, and coordinates vendor contract compliance for fleet, waste management, and recycling services. Supports facility operations through exceptional customer service, custodial management, effective resource stewardship, and continuous process improvement.

Job Responsibilities

• Assists with the daily management, distribution, and utilization tracking of the agency fleet to ensure efficient resource allocation.
• Supports the implementation and enforcement of fleet policies, safety guidelines, and standard operating procedures.
• Maintains accurate fleet paperwork, spreadsheets, and files, including tracking vehicle data, usage logs, and maintenance history.
• Assists with the processing of fleet-related invoices, receipt reconciliation, and the administrative tracking of vendor contracts.
• Oversees the daily operations of the agency’s motor pool, including assigning vehicles, maintaining trip and mileage logs, and distributing fuel cards, vehicle PINs, and insurance documentation for all owned and leased vehicles.
• Assists in managing fleet accidents and damage workflows by serving as a key liaison between drivers, agency contacts, insurance providers, and State Fleet Management to ensure a resolution.
• Assists with the oversight and administrative management of Waste Management, Recycling, and any Fleet-related contracts, including reviewing and reconciling associated invoices.
• Conducts routine physical inspections of dumpsters and recycling bins to ensure vendor compliance.
• Serves as the primary backup for agency mail operations, ensuring uninterrupted service and compliance with agency needs. This function includes coordinating the daily sorting, processing, and distribution of incoming and outgoing mail, packages, and courier materials. Safely operates mail parcel vehicles and specialized postal equipment to collect, transport, and deliver mail between agency locations and the USPS.
• Coordinates car wash/detailing processes and safely transport vehicles to various locations for maintenance or staging.
• Serves as the Shopping Cart Creator in SCEIS for Support Services, initiating electronic requests in compliance with state guidelines.
• Assists with the creation, tracking, and verification of agency purchase orders to ensure accurate accounting and timely vendor transactions.

Minimum And Additional Requirements

Performs other job-related duties as required by management.

State Minimum Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for required work experience.
• Must possess and maintain a valid driver’s license.

Additional Requirements

• General knowledge of State Fleet regulations and how it pertains to state government.
• Knowledge of regulations, policies and practices governing the operation of statewide interagency mail operations as well as knowledge of United States Postal regulations and procedures.
• Must have good oral and data entry skills.
• Must have working knowledge of Microsoft office products to include Word and Excel.
• Ability to follow oral and written instructions.
• This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided.
• Must be able to work to meet deadlines.
• Must be able to bend, stoop, and lift up to 50lbs as needed or on a consistent basis.
• Must be able to work in an environment with incarcerated juveniles.

Additional Comments

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave