Fleet Operations & Parts Coordinator

Republic Services; Indianapolis (IN); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Medical benefits coverage

Dental plans

Vision coverage

Retirement plan with company match

Employee Stock Purchase Plan (ESPP)

Job summary

Republic Services in Indianapolis, IN is seeking a Maintenance Clerk to provide administrative support for the maintenance function and ensure parts availability for the fleet.

The role involves data entry into the fleet management system, processing purchase orders, and coordinating with vendors while maintaining accurate records and supporting safety initiatives. A background in maintenance/trucking and at least 1 year of office experience is preferred.

Qualifications

• 1 year of general office experience or equivalent training.
• Related experience in a maintenance / trucking industry.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports. This includes analyzing data, identifying trends and outliers, and correcting mistakes where appropriate. Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.
• May assist with the parts organization and inventory.
• Performs other job-related duties as assigned.

Skills

Maintenance experience

Office experience

Job description

Republic Services in Indianapolis, IN is seeking a Maintenance Clerk to provide administrative support for the maintenance function and ensure parts availability for the fleet.

The role involves data entry into the fleet management system, processing purchase orders, and coordinating with vendors while maintaining accurate records and supporting safety initiatives. A background in maintenance/trucking and at least 1 year of office experience is preferred.