Fleet Operations Lead: 1,600-Vehicle Compliance & Data

NAFA Fleet Management Association; Plano (TX); Hybrid; USD 52,000 - 76,000; Full time

Job summary

NAFA Fleet Management Association is seeking a Fleet Administrator to oversee day-to-day administration for a fleet of about 1,600 vehicles. You will manage vehicle records, documentation, and fuel programs across Fleetio, Azuga, and A2B, ensuring accuracy, compliance, and operational readiness.

The ideal candidate is highly organized, detail-oriented, and experienced with fleet data management, registrations, insurance, and inspections, with strong Excel and data-entry skills to support audit

Qualifications

• Experience in fleet administration, fleet management, transportation, logistics, or a related field.
• Demonstrated experience with Fleetio and Azuga.
• Experience managing vehicle registration, insurance, inspections, maintenance, and compliance documentation.
• Strong data-entry, Excel, computer, organizational, and time-management skills.
• Exceptional attention to data accuracy and the ability to handle high volumes of records.

Responsibilities

• Maintain accurate records for approximately 1,600 vehicles throughout the entire vehicle lifecycle.
• Manage vehicle registration, insurance, licenses, inspections, maintenance records, and other required documentation.
• Coordinate vehicle onboarding and offboarding, including registration, insurance, documentation, and system setup/removal.
• Identify and resolve missing, expired, or inaccurate documentation.
• Conduct regular audits and reconciliations across Fleetio, Azuga, A2B, and supporting records.
• Maintain accurate Fleetio records, targeting 95%+ current maintenance data.
• Enter and monitor scheduled and unscheduled maintenance, inspections, vehicle status, and maintenance schedules.
• Track overdue maintenance and inspections and coordinate timely resolution.
• Identify recurring maintenance issues, data gaps, and process opportunities that may affect fleet availability.
• Maintain accurate vehicle, employee, driver, and vehicle-assignment information in Azuga.
• Manage employee/driver onboarding and offboarding within the system.
• Ensure Azuga information aligns with Fleetio and other fleet management platforms.
• Administer the fleet fuel card program, including issuance, activation, changes, and cancellation.
• Ensure fuel cards are accurately assigned to employees and/or vehicles and resolve discrepancies.

Skills

Fleet administration

Data entry

Excel

Fleet management

Tools

Fleetio

Azuga

A2B

Job description

NAFA Fleet Management Association is seeking a Fleet Administrator to oversee day-to-day administration for a fleet of about 1,600 vehicles. You will manage vehicle records, documentation, and fuel programs across Fleetio, Azuga, and A2B, ensuring accuracy, compliance, and operational readiness.

The ideal candidate is highly organized, detail-oriented, and experienced with fleet data management, registrations, insurance, and inspections, with strong Excel and data-entry skills to support audit