FLEET MANAGER

Tcgrecruit; Mechanicsburg (Cumberland County); On-site; USD 90,000 - 130,000; Full time

Job summary

The Carlisle Group is seeking a Fleet Manager in Mechanicsburg, PA to oversee a 1,000+ vehicle fleet, drive forecasting, procurement, and lifecycle management. You will partner with cross-functional teams to ensure cost-effective, compliant operations and scalable growth.

Ideal candidates have 5+ years in strategic fleet oversight, vendor management, and leadership, with experience in telematics systems such as Geotab or Samsara. Travel up to 20% may be required.

Qualifications

• Bachelor’s degree is preferred.
• Ability to travel 20%, as needed.
• 5+ years of proven experience in the strategic oversight, optimization, and lifecycle management of a fleet exceeding 500 vehicles.
• 5+ years of proven experience managing vendor performance, including leasing partners, maintenance providers, fuel programs, and upfitting/branding vendors.
• 2+ years of supervisory experience is preferred.
• Experience implementing change management and process improvement activities.
• Experience with Geotab, Samsara or similar telematic systems.
• Ability to help build and manage a cohesive team under tight timelines.

Responsibilities

• Develop and execute fleet forecasting models based on headcount, geographic expansion, and operational demand to ensure optimal fleet sizing.
• Partner with acquisitions, integration, and operations teams to proactively plan fleet needs for new and expanding locations.
• Evaluate and recommend vehicle types, specifications, and standardization strategies to improve efficiency and reduce total cost of ownership.
• Lead sourcing, evaluation, and negotiation with leasing companies, manufacturers, and vendors to secure favorable pricing and terms.
• Analyze leasing vs. ownership models and make data-driven recommendations to optimize capital allocation and operating expenses.
• Manage vendor performance, including leasing partners, maintenance providers, fuel programs, and upfitting/branding vendors.
• Cost Management & Optimization: Identify and execute cost reduction initiatives across leasing, maintenance, fuel, and lifecycle management.
• Operations & Lifecycle Management: Ensure timely registration, licensing, fuel card administration, and compliance documentation across all vehicles.
• Coordinate vehicle branding and upfitting to maintain consistency and quality standards across the fleet.
• Data, Systems & Reporting: Drive centralization and standardization of fleet data across telematics, maintenance systems, and asset tracking platforms.
• Develop dashboards and KPIs focused on utilization, safety, maintenance performance, and cost efficiency.
• Leverage telematics and analytics to inform decision-making and improve operational performance.

Skills

Fleet management

Vendor management

Data analysis

Leadership

Education

Bachelor's degree preferred

Tools

Geotab

Samsara

Job description

The Carlisle Group has been retained to search for a Fleet Manager. Our client is America’s Most Admired Home Remodeling Brand®, operating in 46 markets serving 31 states. The company was founded in 2006, employs 3,000+ employees, and is generating $1.2B+ in sales. They are the leading experts in residential bathroom remodeling, window, flooring, and door replacement, specializing in a fast, easy, and convenient home remodeling experience. This position will work 5 days per week in the corporate support office located in the Mechanicsburg, PA area. Relocation assistance will be provided.

Purpose of Position:

As a Fleet Manager, you will be responsible for the strategic oversight, optimization, and lifecycle management of a fleet exceeding 1,000 vehicles. This role drives fleet forecasting, procurement, cost control, compliance, and operational efficiency while partnering cross-functionally to support rapid organizational growth. The Fleet Manager ensures the fleet is right-sized, cost-effective, safe, and aligned with company performance and branding standards.

Key Role Accountabilities:

• Develop and execute fleet forecasting models based on headcount, geographic expansion, and operational demand to ensure optimal fleet sizing.
• Partner with acquisitions, integration, and operations teams to proactively plan fleet needs for new and expanding locations.
• Evaluate and recommend vehicle types, specifications, and standardization strategies to improve efficiency and reduce total cost of ownership.
• Lead sourcing, evaluation, and negotiation with leasing companies, manufacturers, and vendors to secure favorable pricing and terms.
• Analyze leasing vs. ownership models and make data-driven recommendations to optimize capital allocation and operating expenses.
• Manage vendor performance, including leasing partners, maintenance providers, fuel programs, and upfitting/branding vendors.
• Cost Management & Optimization
  • Identify and execute cost reduction initiatives across leasing, maintenance, fuel, and lifecycle management.
  • Oversee vehicle trade-in and disposal strategy to maximize residual value and minimize excess maintenance expense.
  • Monitor and control fleet-related spending against budget, providing variance analysis and corrective action plans.
• Operations & Lifecycle Management
  • Ensure timely registration, licensing, fuel card administration, and compliance documentation across all vehicles.
  • Oversee end-to-end fleet lifecycle including acquisition, deployment, maintenance, utilization, and decommissioning.
  • Coordinate vehicle branding and upfitting to maintain consistency and quality standards across the fleet.
• Data, Systems & Reporting
  • Drive the centralization and standardization of fleet data across telematics, maintenance systems, and asset tracking platforms.
  • Develop and maintain dashboards and KPIs focused on utilization, safety, maintenance performance, and cost efficiency.
  • Leverage telematics and analytics to inform decision-making and improve operational performance.
• Partner with Risk, Safety, and Compliance teams to ensure adherence to DOT regulations and company safety standards.
• Maintain accurate insurance records and ensure all vehicles are properly covered and documented.
• Support and enhance fleet safety programs, including driver training and incident reduction initiatives.
• Stakeholder Collaboration
  • Serve as the primary fleet subject matter expert across operations, warehouse, finance, and leadership teams.
  • Ensure timely communication and responsiveness to fleet-related needs across the organization.
  • Build strong cross-functional relationships to support operational execution and company growth.
• Leadership Responsibilities
  • Lead, develop, and hold team members accountable in alignment with the company’s leadership philosophy.
  • Set clear expectations, prioritize work, and ensure alignment with organizational goals.
  • Provide ongoing coaching, performance feedback, and career development opportunities.
  • Drive continuous improvement of fleet processes, systems, and team capabilities.
  • Partner with leadership to enhance the overall customer and employee experience through operational excellence.
• What Success Looks Like
  • A scalable, cost-efficient fleet that supports rapid company growth and operational demands.
  • Measurable reductions in total cost of ownership through strategic sourcing, maintenance control, and lifecycle optimization.
  • High vehicle up time, strong safety performance, and full regulatory compliance.
  • Data-driven decision-making enabled by centralized systems and actionable reporting.
  • Strong cross-functional partnerships and a reputation as a responsive, solutions-oriented leader.
• Bachelor’s degree is preferred. Demonstrated experience can be substituted in place of the degree.
• Ability to travel 20%, as needed.
• 5+ years of proven experience in the strategic oversight, optimization, and lifecycle management of a fleet exceeding 500 vehicles.
• 5+ years of proven experience managing vendor performance, including leasing partners, maintenance providers, fuel programs, and upfitting/branding vendors within a scalable, cost-efficient fleet program that supports rapid company growth and operational demands.
• 2+ years of supervisory experience is preferred.
• Demonstrated success working in a team environment on multiple projects with changing priorities with the ability to work both on a team (as member and/or leader) and independently to deliver results.
• Experience implementing a wide range of change management and process improvement activities, based on broader organizational goals.
• Experience with Geotab, Samsara or similar telematic, preferred.
• Ability to help build and manage a cohesive team that can work together under short timelines and sometimes ambiguous circumstances.