Fleet Manager

5 Star Recruitment; Milpitas (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A recruitment agency is seeking a Fleet Manager to oversee the operation and maintenance of the fleet. Responsibilities include ensuring compliance with safety regulations, managing budgets, and optimizing fleet performance. Ideal candidates will have over 5 years of experience managing large delivery fleets and proficiency in data management tools like Excel. This role also requires strong communication skills and the capacity to lead a team, with the possibility of travel up to 30%.

Qualifications

• Minimum of 5 years of experience managing a fleet of 200 vehicles.
• Strong proficiency in Excel and data visualization.
• Experience with contract negotiations with fleet vendors.

Responsibilities

• Manage fleet operations and optimize vehicle utilization.
• Ensure compliance with safety regulations and maintenance schedules.
• Develop and manage the fleet budget.

Skills

Fleet management

Data analysis

Communication skills

Budget management

Education

Bachelor's Degree or equivalent experience

Tools

Excel

Google Suite

Job description

the Fleet Manager plays a crucial role in ensuring the efficient and cost-effective use of the company's vehicles, as well as ensuring compliance with all local state and federal safety regulations and maintenance schedules.

Responsibilities

Fleet Operations Management

• Develops, implements, and monitors plans, policies, and procedures related to the operation of the fleet division.
• Manage inventory control to reduce vehicle downtime while ensuring maximum cost containment.
• Work with cross functional departments to ensure all invoices are accounted for and paid in a timely manner.
• Assess operational needs and makes recommendations for optimal utilization of vehicle assets

Vehicle Maintenance and Repair

• Ensure all vehicles in the fleet are properly maintained and serviced according to manufacturer guidelines and regulatory requirements.
• Coordinate and schedule routine maintenance, inspections, and repairs with internal or external service providers.
• Work closely with management to identify and report any new damages or abuse of company vehicles.
• Timely fleet evaluations and maintenance plans to ensure reliable vehicles are available to meet operational requirements
• Cultivate long‑term relationships with Fleet vendors

Cost Control and Budgeting

• Develop and manage the fleet budget, including forecasting expenses, analyzing variances, and identifying cost‑saving opportunities.
• Implement strategies to optimize fuel efficiency, reduce fuel costs, and monitor fuel consumption.

Fleet Reporting and Analysis

• Maintain accurate and up‑to‑date records of all fleet‑related information, including service records, vehicle registrations, licenses, and insurance.
• Managing vehicle licensure and registration and ensuring compliance of the company with government regulations that have to do with the transportation industry
• Generate regular reports on fleet performance, maintenance costs, fuel usage, and other key performance indicators.
• Monitor and analyze fleet data, such as fuel consumption, maintenance records, and driver performance, to identify areas for improvement and cost reduction.
• Present findings and recommendations to management, highlighting areas where cost savings or process improvements can be made.

Team Management

• Lead and support the Fleet Coordinators/Supervisors to ensure all Fleet related activities are done according to schedule.
• Assign responsibilities, set performance goals, and conduct performance evaluations.
• Foster a positive and collaborative work environment, promoting teamwork, open communication, and continuous learning

Requirements

• Bachelors Degree or equivalent experience. Startup experience is a plus
• At least 5 years of experience working with Last Mile Delivery Fleet managing a minimum of 200 vehicles
• Experience using Excel, Google Suite and ability to handle large amounts of data, creating pivot tables, data visualization and make informed decisions
• Experience managing multiple sites for fleet operations
• Experience with contract negotiations with fleet vendors like Enterprise and Penske etc
• Excellent verbal and written communication skills, with proven ability to create partnerships and build consensus across different levels of an organization
• Ability to travel up to 30%
• Ability to lift up to 50 lbs
• Ability to stand for long hours
• Ability to work weekends if necessary, during peak season

Must Have

• At least 5 years of experience managing last‑mile delivery fleets, with a minimum of 200 vehicles.
• Bachelors Degree or equivalent experience in fleet management or a related field.
• Strong proficiency in Excel, Google Suite, and handling large datasets (e.g., creating pivot tables, data visualization, and making data‑driven decisions).
• Experience managing multiple sites for fleet operations.
• Hands‑on experience with fleet maintenance, compliance with local, state, and federal safety regulations, and ensuring vehicles are serviced per manufacturer guidelines.
• Experience negotiating contracts with fleet vendors such as Enterprise, Penske, etc.
• Excellent verbal and written communication skills, with the ability to create partnerships and build consensus across all organizational levels.
• Ability to travel up to 30% and meet the physical demands of the role (lifting up to 50 lbs, standing for long hours).
• Availability to work weekends during peak seasons, as necessary.

Nice to Have

• Previous experience in a startup environment, demonstrating adaptability in a fast‑paced and growing organization.
• Familiarity with fleet management software or related tools.
• Proven track record in optimizing fuel efficiency and identifying cost‑saving opportunities.
• Experience cultivating long‑term relationships with fleet vendors and service providers.
• Background in preparing and managing fleet budgets, including forecasting expenses and analyzing variances.