Fleet Maintenance Scheduler & Liaison

Patriot Disposal; Charles Town (WV); On-site; USD 52,000 - 76,000; Full time

Job summary

Patriot Disposal is seeking a Fleet Maintenance Coordinator to support the Fleet Maintenance Manager and shop team by coordinating preventive maintenance, repairs, work orders, parts and vendor activity for our fleet of heavy-duty trucks, light-duty vehicles, trailers, and related equipment.

You will serve as the central communication point among maintenance, operations, drivers and outside vendors to keep equipment safe, compliant, available, and returned to service promptly, with

Qualifications

• High school diploma or equivalent required; associate degree or technical training preferred.
• 2+ years experience in fleet maintenance administration, maintenance coordination, or related environment preferred.
• Knowledge of preventive maintenance scheduling, repair documentation, and work orders preferred.
• Experience with fleet maintenance software or CMMS preferred.
• Proficiency with Microsoft Office applications.

Responsibilities

• Coordinate preventive maintenance, required inspections, and recurring service based on mileage, engine hours, time intervals, manufacturer guidance, and Company standards.
• Monitor upcoming and overdue maintenance and communicate scheduling needs to the Fleet Maintenance Manager, shop personnel, and operations leadership.
• Create, update, and close work orders and ensure labor, parts, vendor services, repair descriptions, dates, and equipment status are accurately documented.
• Receive and track repair requests, driver-reported defects, and DVIR deficiencies; follow up until repairs and required documentation are complete.
• Maintain an accurate equipment status list, including units available, scheduled for service, out of service, awaiting parts, or assigned to outside vendors.

Skills

Strong organizational skills

Clear professional communication

Ability to manage multiple priorities

Attention to detail

Independent work capability

Education

High school diploma or equivalent

Associate degree or technical training in fleet maintenance, business, logistics, transportation, or related field

Tools

Fleet maintenance software

CMMS/Computerized maintenance management systems

Microsoft Office (Outlook, Excel, Word)

Job description

Patriot Disposal is seeking a Fleet Maintenance Coordinator to support the Fleet Maintenance Manager and shop team by coordinating preventive maintenance, repairs, work orders, parts and vendor activity for our fleet of heavy-duty trucks, light-duty vehicles, trailers, and related equipment.

You will serve as the central communication point among maintenance, operations, drivers and outside vendors to keep equipment safe, compliant, available, and returned to service promptly, with