Fleet Maintenance Manager

DREAMLINER TRANSPORTATION SERVICES INC; Gallatin (TN); On-site; USD 75,000 - 110,000; Full time

Job summary

DREAMLINER TRANSPORTATION SERVICES INC in Nashville, TN seeks a Fleet Maintenance Manager to oversee maintenance and repair of our trucks and trailers. This office-based role plans preventive maintenance, coordinates repairs with drivers and service providers, and keeps equipment safe, compliant, and ready for work.

You will work closely with dispatch, operations, safety/compliance, and outside facilities to resolve maintenance issues with minimal disruption to service.

Qualifications

• Experience coordinating or managing maintenance for commercial trucks, trailers, or heavy-duty fleets.
• Strong organizational skills to manage multiple repairs and schedules.
• Clear communication with drivers, dispatchers, vendors and leaders.
• Comfort using fleet, maintenance, dispatch software, and spreadsheets.

Responsibilities

• Coordinate preventive maintenance for trucks and trailers, including service, inspections, tires, and repairs.
• Monitor fleet condition and maintenance due dates; follow up to complete work and document it.
• Schedule service around tour dates, loads, routes, and equipment availability.
• Communicate maintenance status, repair needs, and return-to-service times to operations.
• Build relationships with repair shops, dealerships, tire providers, towing companies, and vendors.
• Review repair estimates and invoices for accuracy and alignment with approvals.
• Track maintenance expenses, downtime, and equipment history; identify cost-saving opportunities.
• Maintain accurate maintenance records, inspections, and service histories; ensure compliance with safety regs.

Skills

Fleet maintenance

Scheduling & coordination

Vendor management

Communication

Budget tracking

Regulatory/DOT knowledge

Problem solving

Travel ability

Tools

Fleet software

Spreadsheets

Dispatch software

Job description

Fleet Maintenance ManagerLocation: Nashville, TNReports to: Operations / Safety & ComplianceEmployment type: Full-time, salariedPosition SummaryThe Fleet Maintenance Manager oversees the maintenance and repair of the company’s trucks and trailers. This office-based role plans preventive maintenance, coordinates repairs with drivers and service providers, tracks fleet condition and maintenance costs, and helps keep equipment safe, compliant, and ready for work.Because the company supports entertainment tours and live events, the role requires careful coordination around demanding schedules and time-sensitive loads. The Fleet Maintenance Manager works closely with dispatch, operations, drivers, safety/compliance, and outside repair facilities to resolve maintenance issues with minimal disruption to service.Key ResponsibilitiesCoordinate preventive maintenance for trucks and trailers, including routine service, inspections, tires, and scheduled repairs.Monitor fleet condition and maintenance due dates; follow up to ensure work is completed and documented.Coordinate breakdown response, roadside repairs, towing, and equipment substitutions with drivers, dispatch, and vendors.Schedule service appointments in a way that accounts for tour dates, load times, routes, and equipment availability.Communicate maintenance status, repair needs, and expected return-to-service times to operations and dispatch.Build and maintain relationships with repair shops, dealerships, tire providers, towing companies, and parts vendors.Review repair estimates and invoices for accuracy, completeness, and alignment with company approval procedures.Track maintenance expenses, recurring repair issues, downtime, and equipment history; identify opportunities to control costs and improve reliability.Maintain accurate maintenance records, inspection documentation, and service histories in the company’s systems.Help ensure maintenance practices and records meet applicable safety and regulatory requirements.Coordinate with drivers to gather information about vehicle issues, explain next steps, and confirm repairs are completed.Recommend whether equipment should be repaired, replaced, or taken out of service based on condition, cost, and reliability.Support fleet planning, including maintenance forecasts and input on vehicle and trailer replacement needs.Perform other related duties as needed.Work Environment & Office ExpectationsThis is primarily an office-based position in Nashville, TN. Office hours are generally defined as 8 am – 5 pm cst. The role involves frequent communication with drivers and vendors and may require occasional visits to company yards or repair facilities. Some after-hours availability may be needed to coordinate urgent breakdowns affecting scheduled operations.QualificationsExperience coordinating or managing maintenance for commercial trucks, trailers, or another heavy-duty vehicle fleet.Working knowledge of preventive maintenance, vehicle inspections, repair processes, and common heavy-duty equipment issues.Strong organizational skills and the ability to manage multiple repairs, service schedules, and urgent requests at once.Clear communication skills when working with drivers, dispatchers, vendors, and company leaders.Comfort using fleet, maintenance, dispatch, or other business software, along with spreadsheets and email.Good judgment when prioritizing safety, service deadlines, repair costs, and equipment availability.Valid driver’s license and ability to travel occasionally to company yards, repair facilities, or equipment locations.Preferred QualificationsExperience in trucking, transportation, entertainment logistics, touring, or another time-sensitive operating environment.Experience working with fleet maintenance or telematics systems.Familiarity with commercial vehicle maintenance documentation and applicable DOT requirements.Experience reviewing repair estimates, managing vendor relationships, and tracking maintenance budgets.