Fleet Maintenance Manager

Dreamliner Luxury Coaches; Gallatin (TN); On-site; USD 75,000 - 110,000; Full time

Job summary

Dreamliner Luxury Coaches in Nashville, TN, seeks a Fleet Maintenance Manager to oversee preventive maintenance for our trucks and trailers, coordinating repairs with drivers and service providers to ensure safety, compliance, and timely service.

You will work closely with dispatch, operations, safety/compliance, and outside repair facilities to resolve issues with minimal disruption to tours and events, handling maintenance records and cost tracking.

Qualifications

• Experience coordinating or managing maintenance for commercial trucks, trailers, or other heavy-duty vehicle fleets.
• Working knowledge of preventive maintenance, vehicle inspections, repair processes, and common heavy-duty equipment issues.
• Strong organizational skills and the ability to manage multiple repairs, service schedules, and urgent requests at once.
• Clear communication with drivers, dispatchers, vendors, and company leaders.
• Comfort using fleet management software, spreadsheets and email.
• Good judgment prioritizing safety, deadlines, repair costs, and equipment availability.

Responsibilities

• Coordinate preventive maintenance for trucks and trailers, including routine service, inspections, tires, and scheduled repairs.
• Monitor fleet condition and maintenance due dates; follow up to ensure work is completed and documented.
• Coordinate breakdown response, roadside repairs, towing, and equipment substitutions with drivers, dispatch, and vendors.
• Schedule service appointments around tour dates, load times, routes, and equipment availability.
• Communicate maintenance status, repair needs, and expected return-to-service times to operations and dispatch.
• Build and maintain relationships with repair shops, dealerships, tire providers, towing companies, and parts vendors.
• Review repair estimates and invoices for accuracy, completeness, and alignment with company approval procedures.
• Track maintenance expenses, recurring repair issues, downtime, and equipment history; identify cost-saving opportunities.

Skills

Fleet maintenance management

Preventive maintenance planning

Vendor coordination

Communication with drivers

Safety compliance

Tools

Fleet management software

Job description

Job Details: Job Location: Gallatin, TN 37066, Position Type: Full Time, Job Shift: Day, Job Category: Transportation, Fleet Maintenance Manager

Location: Nashville, TN

Reports to: Operations / Safety & Compliance

Employment type: Full-time, salaried

Position Summary

The Fleet Maintenance Manager oversees the maintenance and repair of the company’s trucks and trailers. This office-based role plans preventive maintenance, coordinates repairs with drivers and service providers, tracks fleet condition and maintenance costs, and helps keep equipment safe, compliant, and ready for work.

Because the company supports entertainment tours and live events, the role requires careful coordination around demanding schedules and time-sensitive loads. The Fleet Maintenance Manager works closely with dispatch, operations, drivers, safety/compliance, and outside repair facilities to resolve maintenance issues with minimal disruption to service.

Key Responsibilities

• Coordinate preventive maintenance for trucks and trailers, including routine service, inspections, tires, and scheduled repairs.
• Monitor fleet condition and maintenance due dates; follow up to ensure work is completed and documented.
• Coordinate breakdown response, roadside repairs, towing, and equipment substitutions with drivers, dispatch, and vendors.
• Schedule service appointments in a way that accounts for tour dates, load times, routes, and equipment availability.
• Communicate maintenance status, repair needs, and expected return-to-service times to operations and dispatch.
• Build and maintain relationships with repair shops, dealerships, tire providers, towing companies, and parts vendors.
• Review repair estimates and invoices for accuracy, completeness, and alignment with company approval procedures.
• Track maintenance expenses, recurring repair issues, downtime, and equipment history; identify opportunities to control costs and improve reliability.
• Maintain accurate maintenance records, inspection documentation, and service histories in the company’s systems.
• Help ensure maintenance practices and records meet applicable safety and regulatory requirements.
• Coordinate with drivers to gather information about vehicle issues, explain next steps, and confirm repairs are completed.
• Recommend whether equipment should be repaired, replaced, or taken out of service based on condition, cost, and reliability.
• Support fleet planning, including maintenance forecasts and input on vehicle and trailer replacement needs.
• Perform other related duties as needed.

Work Environment & Office Expectations

This is primarily an office-based position in Nashville, TN. Office hours are generally defined as 8 am – 5 pm cst.

The role involves frequent communication with drivers and vendors and may require occasional visits to company yards or repair facilities. Some after-hours availability may be needed to coordinate urgent breakdowns affecting scheduled operations.

Qualifications

• Experience coordinating or managing maintenance for commercial trucks, trailers, or another heavy-duty vehicle fleet.
• Working knowledge of preventive maintenance, vehicle inspections, repair processes, and common heavy-duty equipment issues.
• Strong organizational skills and the ability to manage multiple repairs, service schedules, and urgent requests at once.
• Clear communication skills when working with drivers, dispatchers, vendors, and company leaders.
• Comfort using fleet, maintenance, dispatch, or other business software, along with spreadsheets and email.
• Good judgment when prioritizing safety, service deadlines, repair costs, and equipment availability.
• Valid driver’s license and ability to travel occasionally to company yards, repair facilities, or equipment locations.

Preferred Qualifications

• Experience in trucking, transportation, entertainment logistics, touring, or another time-sensitive operating environment.
• Experience working with fleet maintenance or telematics systems.
• Familiarity with commercial vehicle maintenance documentation and applicable DOT requirements.
• Experience reviewing repair estimates, managing vendor relationships, and tracking maintenance budgets.